Project Administrator (Remote – Philippines) | Commercial Construction & Fit-Out Industry

Staffstream; Taguig; Remote; PHP 420,000 - 700,000; Full time

Benefits offered by this job

HMO with 1 free dependent

Life insurance

Paid leave credits

13th month pay (government-mandated)

Job summary

Staffstream is seeking a Project Administrator in a fully remote role for Philippine-based candidates. You will support end-to-end fit-out and construction projects, handling tenders, contracts, and budgets, with coordination across subcontractors and internal stakeholders.

Australian construction experience is highly valued. You will manage tendering, scope development, pricing analysis, and procurement, contributing to timely project delivery and accurate financial documentation.

Qualifications

• Proven experience in construction administration or project coordination.
• Strong understanding of construction documentation, drawings, and tender processes.
• Experience coordinating with subcontractors, suppliers and internal stakeholders.

Responsibilities

• Manage tender and estimating process from initial request to submission.
• Prepare tender documentation with clients and subcontractors.
• Develop scope of works and trade packages; request quotations from trades.
• Analyse subcontractor pricing for accuracy and competitiveness.
• Complete quantity take-offs and assist in budget preparation.
• Follow up tender submissions and respond to clarifications.
• Support high-level construction programs for tender.
• Handle procurement of trades; prepare tender packages and scopes of work.
• Assess and prepare payment schedules and claims for subcontractors.
• Prepare client progress claims and maintain records of approvals and variations.
• Manage RFIs, variations, and drawing registers.
• Monitor and update project budgets; ensure financial documentation is accurate.
• Assist with project reporting and general admin tasks for the Project Manager.

Skills

Construction administration

Project coordination

Tender management

Communication

Time management

Tools

Procore

Buildertrend

Aconex

Bluebeam

Job description

Are you a detail-oriented project coordinator with strong construction administration experience? We’re hiring a Project Administrator to support end-to-end fit-out and construction projects for a leading Australian design and build company.

The Opportunity at a Glance

We’re looking for an experienced Project Administrator to join a dynamic Australian construction and interiors firm specialising in commercial fit-outs and refurbishment projects. This is a full-time, remote role for Philippine-based candidates.

You’ll be responsible for providing end-to-end administrative and documentation support across multiple construction projects, ensuring all tenders, contracts, and budgets are managed accurately and efficiently. The ideal candidate must have prior Australian construction or project management experience and be confident coordinating with subcontractors, suppliers, and internal stakeholders in a fast-paced environment.

If you have excellent communication, organisational, and analytical skills – and thrive in a collaborative, solutions-focused team – this role offers a great opportunity to grow with an established construction business delivering high-quality commercial spaces.

How You’ll Make an Impact

• Manage the tender and estimating process from initial request to submission.
• Prepare and compile tender documentation, working closely with clients and subcontractors.
• Develop scope of works and trade packages, and request quotations from trades.
• Analyse and validate subcontractor pricing to ensure accuracy and competitiveness.
• Complete quantity take-offs and assist in budget preparation.
• Follow up on tender submissions and respond to requests for clarification.
• Support the preparation of high-level construction programs for tender.
• Handle procurement of trades, including preparing tender packages and scopes of work.
• Assess and prepare payment schedules and claims for subcontractors.
• Prepare client progress claims and maintain records of approvals and variations.
• Manage upstream and downstream RFIs, variations, and drawing registers.
• Monitor and update project budgets, ensuring all financial documentation is accurate.
• Assist with project reporting and general administrative tasks for the Project Manager.

What We’re Looking For – You’re the Perfect Fit if You:

• Proven experience in construction administration or project coordination, in Australian construction industry (non-negotiable).
• Have a strong understanding of construction documentation, drawings, and tender processes.
• Are confident managing RFIs, variations, and progress claims.
• Have exceptional attention to detail and the ability to interpret scopes, drawings, and technical specifications.
• Are organised, proactive, and able to problem-solve with sound judgement.
• Have excellent time management skills and the ability to handle multiple priorities simultaneously.
• Communicate clearly and professionally with internal and external stakeholders.

What Sets You Apart – You’ll Shine Even Brighter With:

• Experience in commercial fit-out, refurbishment, or design-build environments.
• Knowledge of construction programs, cost tracking, or project reporting tools.
• Proficiency with Microsoft Office, Bluebeam, or construction software (e.g., Procore, Buildertrend, Aconex).
• Strong analytical and documentation skills, with a proactive approach to continuous improvement.

Work Schedule & Employment Terms

• Full-Time | Monday to Friday
• Remote role for Philippine-based candidates
• Proper Philippine employment setup (not freelance or project-based)

Perks & Benefits from Day 1

• HMO with 1 free dependent
• Life insurance
• Paid leave credits
• Government-mandated benefits including 13th month pay
• Work-from-home equipment provided