Project Administration Assistant (On-site, Morning Shift)

Jobs360; Philippines; On-site; PHP 167,000 - 279,000; Full time

Benefits offered by this job

Day 1 HMO Coverage

Attendance Bonus – up to ₱5,000 perPay

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Premium Game Lounge

Social Passion Clubs

Engaging Monthly Events

Referral Incentives

Maternity/Paternity Leaves

Job summary

Shore360 in the Philippines is seeking a Project Administration Assistant to support construction projects on-site during the morning shift. You will handle invoice coding, document control, concrete usage tracking, and payment schedule management, collaborating with project teams and stakeholders.

Qualifications include experience in construction administration or project support, attention to detail, and proficiency with Procore or similar tools.

Qualifications

• Experience in construction administration or project support.
• Strong attention to detail and organisational skills.
• Effective communication and collaboration abilities.
• Proficiency with document control systems (Procore preferred).

Responsibilities

• Support administrative tasks across client's construction projects, ensuring accuracy and timely completion of tasks.
• Invoice Coding: Verify receipt of goods, check quantities and rates against purchase orders, create purchase orders if absent, and submit coded invoices for approval.
• Document Control: Update and manage documents and drawings from consultants during design phase and periodically thereafter. Upload, check, and publish drawings in Procore and the J drive; conduct weekly audits to ensure accuracy.
• Concrete Usage Tracking: Review concrete invoices against pour plans, enter forecasted and actual quantities into the concrete register, calculate wastage and surcharges, and report discrepancies to the Contracts Administrator.
• Payment Schedule Management: Send monthly payment schedules via email, track payment data, and upload into Procore.
• Collaborate effectively with project teams and stakeholders to maintain smooth administrative operations.

Skills

Construction administration

Detail oriented

Organisational skills

Communication

Collaboration

Document control

Procore

Microsoft Office

Education

Diploma in Business Administration

Tools

Procore

Microsoft Office

Job description

Job Openings Project Administration Assistant (On-site, Morning Shift)

About the job Project Administration Assistant (On-site, Morning Shift)

About Shore360

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Roles and Responsibilities

• Support administrative tasks across client's construction projects, ensuring accuracy and timely completion of tasks.
• Invoice Coding: Verify receipt of goods, check quantities and rates against purchase orders, create purchase orders if absent, and submit coded invoices for approval.
• Document Control: Update and manage documents and drawings from consultants during the design phase and periodically thereafter. Upload, check, and publish drawings in Procore and the J drive; conduct weekly audits to ensure accuracy.
• Concrete Usage Tracking: Review concrete invoices against pour plans, enter forecasted and actual quantities into the concrete register, calculate wastage and surcharges, and report discrepancies to the Contracts Administrator.
• Payment Schedule Management: Send monthly payment schedules via email, track payment data, and upload into Procore.
• Collaborate effectively with project teams and stakeholders to maintain smooth administrative operations.

Required Experience

• Experience in construction administration or project support.
• Strong attention to detail and organisational skills.
• Effective communication and collaboration abilities.
• Proficiency with document control systems (Procore preferred).

Minimum Qualifications

• Relevant diploma or degree in Business Administration, Project Administration, or related field preferred.

A Successful Candidate Must Have

• Excellent organisational, time management, and problem-solving skills.
• Ability to manage multiple tasks accurately and meet deadlines.
• Proactive, detail-oriented, and collaborative mindset.

Proficient With

• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Procore or similar project and document management systems

Experience Advantage

• Prior experience in construction or project administration
• Familiarity with project reporting, cashflow tracking, and document control processes.

Shore Xtra Perks

• Day 1 HMO Coverage
• Attendance Bonus – Get a chance to win up to ₱5,000 every pay run for consistent, perfect attendance via raffle draw.
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays