Production & Supply Chain Coordinator | Hybrid - Cebu

Cloudstaff Philippines Inc.; Cebu City; On-site; PHP 446,000 - 893,000; Full time

Benefits offered by this job

Sign-on bonus

Health insurance

Life insurance

WFH perks

Job summary

Cloudstaff Philippines Inc. is seeking a Production Planning & Scheduling professional in Cebu City to create, maintain and monitor production schedules for local and offshore orders, coordinating with suppliers and internal teams to meet delivery commitments.

You will manage WIP, lead times and inbound freight plans, ensuring alignment with stock requirements and customer deadlines. The role requires strong organisation, communication and problem-solving skills to mitigate risks and keep

Responsibilities

• Create, maintain and update production schedules for local and offshore manufacturing orders from purchase order placement through to completion and dispatch.
• Monitor production milestones, critical paths, lead times and required delivery dates to ensure orders remain on schedule.
• Follow up suppliers and manufacturers regularly for production status updates and ensure agreed dates and milestones are recorded accurately.
• Identify potential production delays, capacity constraints, material issues or other risks early and elevate them to the Production & Supply Chain Manager.
• Ensure production schedules align with purchasing requirements, inventory needs, customer deadlines and inbound freight plans.

Job description

Job Description

Production Planning & Scheduling

• Create, maintain and update production schedules for local and offshore manufacturing orders from purchase order
  placement through to completion and dispatch.
• Monitor production milestones, critical paths, lead times and required delivery dates to ensure orders remain on
  schedule.
• Follow up suppliers and manufacturers regularly for production status updates and ensure agreed dates and
  milestones are recorded accurately.
• Identify potential production delays, capacity constraints, material issues or other risks early and elevate them to the
  Production & Supply Chain Manager.
• Ensure production schedules align with purchasing requirements, inventory needs, customer deadlines and inbound
  freight plans.

Purchasing & Inventory Coordination

• Reschedule and reprioritise production activities in consultation with the Melbourne team when customer
  requirements, stock priorities or supplier timelines change.
• Maintain clear visibility of work in progress (WIP), outstanding production orders, expected completion dates and
  shipment readiness.
• Coordinate production requirements across multiple suppliers and orders to support on-time delivery and continuity of
  supply.
• Analyse stock levels, reorder requirements, usage, backorders and aged stock using DEAR/Cin7, Excel and other
  reporting tools.
• Assist with demand forecasts and purchasing requirements based on sales demand, inventory levels, production lead
  times and customer commitments.
• Raise, maintain and monitor purchase orders as required and ensure order information is complete and accurate.
• Support stocktake and inventory cycle-count activities by investigating discrepancies and assisting with inventory
  adjustments as directed.

Supplier & Logistics Coordination

• Maintain records of purchases and reconcile relevant information against supplier invoices, delivery documentation
  and received stock.
• Follow up overdue, delayed or rescheduled purchase orders and communicate changes to relevant internal
  stakeholders.
• Assist with inventory code maintenance and accurate item/master data where required.
• Act as a day-to-day contact for suppliers and manufacturing partners regarding production schedules, order status,
  lead times and delivery requirements.
• Monitor supplier adherence to agreed production dates and lead times and report recurring performance issues.
• Coordinate with freight, warehouse and internal operations teams to ensure completed production is ready for
  shipment and inbound deliveries are visible.
• Monitor inbound freight and expected arrival dates and update relevant systems and stakeholders when timelines
  change.
• Coordinate supplier returns or production-related follow-up where required.
• Maintain professional, clear and timely communication with offshore suppliers and the Melbourne-based team.

Reporting & Production Visibility

• Maintain accurate production trackers, critical-path reports and scheduling dashboards.
• Provide regular updates on WIP, overdue orders, production risks, expected completion dates, inbound deliveries and

inventory requirements.

Systems & Process Improvement

• Maintain and operate company systems including Microsoft Office, DEAR/Cin7, Magento, Trello and other production,
  inventory and reporting platforms used by Thread Group.
• Identify opportunities to improve production scheduling, purchasing, reporting and supplier follow-up processes.
• Support automation, workflow optimisation and continuous-improvement initiatives across production and supply
  chain activities.
• Maintain clear records, standard operating procedures and consistent processes to support reliable offshore execution.

Stakeholder Coordination

• Work closely with the Production & Supply Chain Manager and relevant Melbourne-based teams to align production
  priorities with customer and business requirements.
• Coordinate with sales, eCommerce, customer service, warehouse and purchasing stakeholders where production or
  inventory information affects customer delivery.
• Escalate exceptions, delays and supply risks promptly, with clear information on the issue, impact and required next
  action.
• Participate in regular production and supply chain meetings and provide accurate status updates and follow-up
  actions.

Systems

• Maintain and operate systems including Microsoft Office, Magento, Dear and Trello.

OH&S

• Endorse and abide by all company HR policy and safety procedures.
• Participate in OH&S training.
• Report any incidents.

Qualifications and Requirements

Core Behaviours

• Familiarity with the philosophy and culture of Thread Group Australia and ensure all practices are in line with the same.
• Secure company assets, information and always ensure confidentiality.
• Ensure that both internal and external customer service is of the highest possible standard and always demonstrated.
• Understanding of working in an agile and collaborative working environment.
• Strong organisation and prioritisation skills to ensure timelines, critical paths are followed and met.
• Able to communicate clearly, across all levels.
• Team player ability.
• Ability to make decisions and handle unexpected situations in a mature and professional manner.
• Be self-directed, yet able to work as a member of a team, showing flexibility and high level of diplomacy.
• Ability to think logically, problem solve and be proactive.
• Proficient in Microsoft office.
• Superb written and verbal communication with a high attention to detail.
• Great organisational, analytical, and planning skills.
• Excellent problem solving and time management skills.
• Understanding and commitment to cultural differences.
• High standard of personal presentation.
• Attendance at company meetings, as required.
• Solve problems.

Perks and Benefits

Exclusive one-month salary sign-on bonus as part of your total compensation package (Terms apply)
Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
Flexible leave credits which may be used for vacation, emergency and sick leaves
Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
Superb and exciting Mid-Year Parties - with items to give away and cash prizes!
Endless opportunities for career advancement
We set you up for success with a company-provided PC/Laptop and fiber internet connection
Tech-on-wheels Support
Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
International career growth and connections
Unlimited cash incentives for hired referrals
Mental Wellness Employee Assistance program through Lifeworks
In-house psychiatrist available to support employees' well-being
Become part of the Employee Share Units program
Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc