Supply Chain Assistant | WFO | ENTEC

Cloudstaff Philippines Inc.; Angeles; On-site; PHP 180,000 - 240,000; Full time

Benefits offered by this job

Health and life insurance

Company-provided PC/Laptop

Fiber internet connection

Weekly office perks (coffee, meals, be

Beer Fridays

Employee Share Units program

Job summary

Cloudstaff Philippines Inc. is hiring a Supply Chain Assistant to support day-to-day purchasing, logistics, and inventory activities. You will raise POs, compare supplier quotations, liaise on pricing and delivery, and monitor orders to ensure timely fulfillment.

Responsibilities include maintaining records, coordinating with warehouses and finance, and preparing reports. A strong eye for detail, organizational skills, and Excel proficiency are essential for success.

Qualifications

• 2 years previous experience in purchasing, procurement, supply chain, logistics, or administration is desirable.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Highly organised, methodical, and detail-oriented with a strong focus on accuracy.
• Proactive and reliable, with a practical problem-solving approach.
• Good numerical and analytical skills.
• Strong communication and relationship-building skills.
• Confident in liaising with suppliers and internal departments.
• Commercially aware, with an understanding of purchasing, costs, and supply chain processes.
• Proficient in Microsoft Office, particularly Excel.
• Experience using purchasing, inventory, or ERP systems is advantageous.
• Able to work effectively both independently and as part of a team.
• Willingness to identify issues, take initiative, and contribute to process improvements.

Responsibilities

• Assist with the day-to-day management of purchasing and supply chain activities.
• Raise and process purchase orders in line with company procedures.
• Obtain and compare supplier quotations and assist with supplier selection.
• Liaise with suppliers regarding orders, pricing, availability, lead times, and delivery schedules.
• Monitor outstanding purchase orders and follow up on delayed or incomplete deliveries.
• Maintain accurate purchasing, supplier, stock, and delivery records.
• Track incoming deliveries and communicate delays or issues to relevant departments.
• Assist with inventory monitoring and identify potential shortages or excess stock.
• Coordinate with warehouse, finance, sales, and other internal teams to ensure smooth supply chain operations.
• Check supplier invoices against purchase orders and delivery records, escalating discrepancies where necessary.
• Assist with supplier performance monitoring and maintain up-to-date supplier information.
• Prepare reports, spreadsheets, and other documentation relating to purchasing, stock, and supply chain activities.
• Support the resolution of delivery, quality, pricing, and order discrepancies.
• Ensure purchasing and supply chain documentation is accurately filed and maintained in accordance with company procedures.
• Identify opportunities to improve processes, reduce costs, and increase supply chain efficiency.
• Provide general administrative and operational support to the Procurement and Supply Chain teams.

Skills

Organisational skills

Time-management

Communication

Numerical/Analytical

Supplier liaison

MS Excel proficiency

Tools

ERP systems

Purchasing software

Microsoft Office

Job description

Job Description

About the Role

The Supply Chain Assistant supports the day-to-day operations of the supply chain, helping ensure products, materials, and services are ordered, delivered, and available when required.

The role involves coordinating with suppliers, monitoring purchase orders and deliveries, maintaining accurate records, and providing administrative support across purchasing, logistics, and inventory activities.

Key Relationships

• Logistics Team
• Distribution & Warehouse Team
• Procurement & Supply Chain Team
• Finance Team
• Sales and other internal departments

Key Responsibilities

• Assist with the day-to-day management of purchasing and supply chain activities.
• Raise and process purchase orders in line with company procedures.
• Obtain and compare supplier quotations and assist with supplier selection.
• Liaise with suppliers regarding orders, pricing, availability, lead times, and delivery schedules.
• Monitor outstanding purchase orders and follow up on delayed or incomplete deliveries.
• Maintain accurate purchasing, supplier, stock, and delivery records.
• Track incoming deliveries and communicate delays or issues to relevant departments.
• Assist with inventory monitoring and identify potential shortages or excess stock.
• Coordinate with warehouse, finance, sales, and other internal teams to ensure smooth supply chain operations.
• Check supplier invoices against purchase orders and delivery records, escalating discrepancies where necessary.
• Assist with supplier performance monitoring and maintain up-to-date supplier information.
• Prepare reports, spreadsheets, and other documentation relating to purchasing, stock, and supply chain activities.
• Support the resolution of delivery, quality, pricing, and order discrepancies.
• Ensure purchasing and supply chain documentation is accurately filed and maintained in accordance with company procedures.
• Identify opportunities to improve processes, reduce costs, and increase supply chain efficiency.
• Provide general administrative and operational support to the Procurement and Supply Chain teams.

Qualifications and Requirements

• 2 years previous experience in purchasing, procurement, supply chain, logistics, or administration is desirable.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Highly organised, methodical, and detail-oriented with a strong focus on accuracy.
• Proactive and reliable, with a practical problem-solving approach.
• Good numerical and analytical skills.
• Strong communication and relationship-building skills.
• Confident in liaising with suppliers and internal departments.
• Commercially aware, with an understanding of purchasing, costs, and supply chain processes.
• Proficient in Microsoft Office, particularly Excel.
• Experience using purchasing, inventory, or ERP systems is advantageous.
• Able to work effectively both independently and as part of a team.
• Willingness to identify issues, take initiative, and contribute to process improvements.

Perks and Benefits

Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
Endless opportunities for career advancement
Exclusive ATM inside the office for employee's convenience
We set you up for success with a company-provided PC/Laptop and fiber internet connection
Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
Top notch workplace with first class VIP lounge and game rooms
Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
International career growth and connections
Unlimited cash incentives for hired referrals
Mental Wellness Employee Assistance program through Lifeworks
In-house psychiatrist available to support employees' well-being
Become part of the Employee Share Units program
Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc
Cloudstaff : Build Your Career, Anywhere
Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well‑well?
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Award-winning Culture : We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
Invest in You : We support your development through comprehensive training programs, mentoring and opportunities for career advancement
Thrive as an Individual : We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.