Product Administrator

Krayden, Inc.; Muntinlupa; On-site; PHP 360,000 - 600,000; Full time

Job summary

Krayden, Inc. in Metro Manila seeks a meticulous Product Administrator to support the Product function with accurate data, pricing, documentation, and supplier details.

You will work with Product, Sales, Purchasing and Quality teams to ensure smooth data flow and timely information for customers, while maintaining high standards of product records and documentation. Strong Excel, data handling, and ERP familiarity are preferred; the role supports continuous improvement in data quality and

Qualifications

• Previous experience in an administrative, product, purchasing, commercial, or data-focused role.
• Experience working with product information, databases, spreadsheets, or ERP systems.
• Strong attention to detail and a methodical approach to work.
• Experience managing multiple tasks and meeting deadlines.

Responsibilities

• Maintain accurate and up-to-date product information across internal systems and databases.
• Create, update, and maintain product records, including product descriptions, part numbers, manufacturers, specifications, pricing, and availability.
• Support the introduction of new products and product lines.
• Run reports on potential scrappage and apply discounts to lines to assist in clearing before products expire.
• Review data and suggest potential stock items for the business to invest in.

Skills

Excel

Data management

Attention to detail

Time management

Supplier liaison

ERP systems

Teamwork

Data cleansing

Catalogue management

Pricing knowledge

Tools

CRM

Stock management

Product information system

ERP

Job description

The Product Administrator will provide effective administrative and coordination support across the Product function, ensuring that product information, pricing, documentation, supplier details are accurate, current, and maintained to a high standard.

The role will work closely with the Product, Sales, Purchasing and Quality teams, helping to ensure that product information flows efficiently throughout the business and that customers receive accurate and timely information as well as maintaining and reviewing the businesses wastage.

The successful candidate will be organised, methodical, commercially aware, and comfortable working with large amounts of product data and documentation.

Key Responsibilities

Product Administration

• Maintain accurate and up-to-date product information across internal systems and databases.
• Create, update, and maintain product records, including product descriptions, part numbers, manufacturers, specifications, pricing, and availability.
• Support the introduction of new products and product lines.
• Run reports on potential scrappage and apply discounts to lines to assist in clearing before products expire.
• Review data and suggest potential stock items for the business to invest in.

Product Documentation & Compliance

• Maintain appropriate product documentation, certificates, specifications, technical data, and supporting records.
• Liaise with suppliers and internal Quality/Compliance teams to obtain required documentation.

Supplier & Internal Coordination

• Communicate effectively with suppliers regarding product information, pricing, availability, lead times, and documentation.
• Work closely with Purchasing to ensure product and supplier information is aligned.
• Support Sales and Customer Service teams with product-related queries.
• Build positive working relationships with internal departments and external suppliers.

Experience

• Previous experience in an administrative, product, purchasing, commercial, or data-focused role.
• Experience working with product information, databases, spreadsheets, or ERP systems.
• Strong attention to detail and a methodical approach to work.
• Experience managing multiple tasks and meeting deadlines.

Skills & Knowledge

• Strong Microsoft Office skills, particularly Excel.
• Strong organisational and time-management skills.
• Ability to accurately handle large volumes of data and information.
• Ability to identify discrepancies and resolve issues effectively.
• Comfortable communicating with both internal teams and external suppliers.
• Ability to work independently while also contributing effectively to a wider team.
• Previous experience within the aerospace, aviation, engineering, manufacturing, or
• distribution sector.
• Knowledge of aerospace products, components, materials, or consumables.
• Experience using an ERP, CRM, stock management, or product information system.
• Experience working with technical specifications, certificates, or product documentation.
• Understanding of product pricing, margins, purchasing, or supply-chain processes.
• Experience with data cleansing, product uploads, or catalogue management.
• Knowledge of aerospace quality or regulatory requirements.

The successful candidate will demonstrate:

• Attention to detail – consistently produces accurate work and identifies errors.
• Organisation – manages priorities effectively and maintains clear, structured records.
• Commercial awareness – understands the importance of accurate pricing, product information, and supplier data.
• Communication – communicates clearly and professionally with colleagues and suppliers.
• Problem solving – investigates discrepancies and takes a proactive approach to resolving issues.
• Teamwork – works collaboratively across different departments.
• Accountability – takes ownership of tasks and follows them through to completion.
• Adaptability – responds positively to changing priorities and business requirements.
• Continuous improvement – looks for ways to improve processes, data quality, and efficiency.