Procurement & Vendor Relations Specialist

Elasto Marketing Corp.; Quezon City; On-site; PHP 167,000 - 279,000; Full time

Job summary

Polytex Laiwell in Quezon City on-site is seeking a Purchasing Staff with 1-3 years of experience and a BS in Management or related field. The role focuses on handling purchase requests, canvassing suppliers, negotiating terms, and preparing purchase orders.

You will track deliveries, coordinate with warehouse, and ensure accurate invoicing and documentation while maintaining strong communication and organizational standards.

Qualifications

• Bachelor's degree in management or related field.
• At least 2 years of experience as Purchasing Staff.
• Solid knowledge of purchasing processes, policy, and systems.
• Proficient with Microsoft Office applications.
• Well organized with initiative and ability to meet deadlines.
• Strong verbal and written communication skills.

Responsibilities

• Receives Purchase Requests (P.R.).
• Canvass item/material requests and transfer P.R. to Canvass Sheet.
• Compare and evaluate offers from suppliers; research potential vendors.
• Negotiate contract terms and pricing.
• Prepare Canvass Sheet for approval; prepare Purchase Order (P.O.).
• Send P.O. to supplier via email; follow up delivery status.
• Coordinate with warehouse staff to ensure proper storage and inventory flow.
• Pair-up Sales Invoices and turnover to Accounting; investigate/reconcile issues.
• Prepare/countercheck/forward all counter invoices; prepare Good Receipt P.O.
• Adhere to Vendor/Supplier Accreditation Policy; perform other duties as assigned.

Skills

Purchasing

Time Management

Inventory Management

Problem Solving

Excellent Communication

Negotiation

Strong Work Ethic

Canvassing/Purchasing

Education

BS in Management/Marketing/Business Administration

Tools

Microsoft Office

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

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Job Description

• Receives Purchase Requests (P.R.).
• Canvass item/material request (Transfer P.R. to Canvass Sheet).
• Compare and evaluate offers from suppliers. Research potential vendors and source new suppliers.
• Negotiate contract terms of agreement and pricing.
• Prepare Canvass Sheet for approval.
• Prepare Purchase Order (P.O.).
• Send P.O. to supplier via email.
• Follow up delivery status. Track orders and ensure timely delivery.
• Properly schedule collector/messenger for pickup orders to supplier.
• Receive deliveries and review the quality and quantity of purchased product/item.
• Coordinate with warehouse staff to ensure proper storage.
• Pair-up Sales Invoices (S.I.) and turn-over to Accounting Department.
• Investigate/Solve problematic S.I. as concerned by the Accounting Dept.
• Prepare/countercheck/forward all counter invoices to Accounting Dept.
• Prepare Good Receipt Purchase Order (GRPO).
• Adhere to the provision of Vendor/Supplier Accreditation Policy.
• Other duties and responsibilities that may be assigned by the immediate supervisor.
• Graduate of BS Management, Marketing, Business Administration or any business related course
• With at least 2 years previous practices as Purchasing Staff
• Solid knowledge and understanding of purchasing processes, policy, and systems
• Knowledgeable in preparing purchase orders/ purchase requisition
• Must be well organized and has initiative
• Well developed verbal and written communication skills
• Ability to prioritize, multitask and meet deadlines
• Accurate and precise attention to detail
• Proficient with Microsoft Office applications

Purchasing Time Management Inventory Management Problem Solving Skills Excellent Communication Skills Negotiation Strong Work Ethic Canvassing/Purchasing

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Polytex Laiwell

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