Procurement Staff

KY GREEN BUILDERS INC; Parañaque; On-site; PHP 360,000 - 480,000; Full time

Job summary

KY GREEN BUILDERS INC in Parañaque, Philippines, is seeking a Procurement Staff to source, purchase, and coordinate delivery of materials and services for construction and solar projects. The role ensures timely procurement of quality products at competitive prices while complying with company policies.

You will receive purchase requests, source suppliers, prepare POs, track orders, and maintain supplier relationships.

Qualifications

• Bachelor's degree in business, supply chain, logistics, engineering, or related field.
• 1–2 years procurement or purchasing experience, preferably in construction, renewable energy, or solar projects.
• Knowledge of construction materials and solar components is an advantage.
• Proficient with Microsoft Excel.
• Experience with ERP or procurement systems is an advantage.

Responsibilities

• Procurement and purchasing responsibilities including processing purchase requests.
• Source suppliers and vendors for construction and solar materials and services.
• Evaluate quotations based on price, quality, specs, delivery, and terms.
• Prepare POs and obtain necessary approvals.
• Monitor POs and coordinate deliveries.
• Negotiate pricing and terms to achieve cost savings.
• Develop and maintain supplier database.
• Evaluate supplier performance on quality, delivery, pricing, and service.
• Maintain and track procurement records and reports.
• Ensure compliance with company policies and audit requirements.

Skills

Negotiation

Supplier management

Communication

Coordination

Analytical

Time management

Problem solving

Integrity

Education

Bachelor's degree in business, supply chain, logistics, engineering, or related field

Tools

Excel

ERP systems

Procurement software

Job description

Job Summary:

The Procurement Staff is responsible for sourcing, purchasing, and coordinating the delivery of materials, equipment, tools, and services required for construction and solar energy projects. The role ensures timely procurement of quality products at competitive prices while maintaining compliance with company policies, project requirements, and supplier agreements.

Key Responsibilities:

Procurement and Purchasing

• Receive and process purchase requests from project sites and departments.

• Source suppliers, contractors, and vendors for construction and solar-related materials and services.

• Obtain and evaluate quotations based on price, quality, specifications, delivery schedules, and payment terms.

• Prepare Purchase Orders (POs) and ensure proper approvals before issuance.

• Monitor purchase orders and coordinate deliveries to ensure timely receipt of materials.

• Negotiate pricing, terms, and conditions with suppliers to achieve cost savings.

Supplier Management

• Develop and maintain a reliable supplier database.

• Evaluate supplier performance based on quality, delivery, pricing, and service.

• Establish and maintain positive relationships with suppliers and subcontractors.

• Assist in accrediting and onboarding new suppliers.

Inventory and Material Coordination

• Coordinate with warehouse personnel regarding stock availability and replenishment requirements.

• Monitor inventory levels to prevent shortages and overstocking.

• Ensure purchased materials conform to project specifications and quality standards.

• Coordinate with project engineers, site supervisors, and warehouse personnel regarding material requirements.

Documentation and Reporting

• Maintain accurate procurement records, quotations, purchase orders, delivery receipts, and supplier contracts.

• Prepare procurement reports, cost analyses, and purchasing summaries.

• Track procurement status and update project teams regarding deliveries and order progress.

• Ensure all procurement activities comply with company policies and audit requirements.

Compliance and Cost Control

• Ensure procurement activities comply with company policies, contractual obligations, and applicable regulations.

• Support cost-reduction initiatives and value-engineering efforts.

• Identify alternative suppliers and materials when necessary without compromising quality and project requirements.

Qualifications:

• Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Engineering, or a related field.

• At least 1–2 years of procurement or purchasing experience, preferably in construction, renewable energy, or solar projects.

• Knowledge of construction materials, electrical components, solar panels, inverters, mounting systems, and related equipment is an advantage.

• Proficient in Microsoft Office applications, particularly Excel.

• Experience with ERP or procurement systems is an advantage.

Skills and Competencies:

• Strong negotiation and supplier management skills.

• Excellent communication and coordination abilities.

• Analytical and detail-oriented.

• Good organizational and time-management skills.

• Ability to work under pressure and meet project deadlines.

• Strong problem-solving and decision-making skills.

• High level of integrity and professionalism.

Working Conditions:

• Office-based with occasional site visits and supplier meetings.

• May require travel to project locations, suppliers, and warehouses as needed.

Key Performance Indicators (KPIs):

• Timely processing of purchase requests and purchase orders.

• On-time delivery of materials and equipment.

• Procurement cost savings achieved.

• Accuracy and completeness of procurement documentation.