Procurement Specialist II

REED ELSEVIER SHARED SERVICES (PHILIPPINES) INC.; Iloilo City; On-site; PHP 500,000 - 750,000; Full time

Job summary

REED ELSEVIER SHARED SERVICES (PHILIPPINES) INC. is seeking a Procurement Specialist to manage end-to-end procurement activities, vendor onboarding, and contract governance in a fast-paced environment. You will drive cost optimization, ensure compliance, and coordinate with Global Procurement to align with policies and controls.

The role emphasizes data accuracy, risk assessment, and stakeholder engagement to deliver value and maintain supply continuity for the organization.

Qualifications

• Bachelor’s Degree required.
• Minimum of three years in procurement, purchasing, sourcing, or supply chain operations.
• Proven experience in supplier management, contract negotiations, RFQ/RFP administration, and end-to-end Procure-to-Pay (P2P) processes.
• Microsoft Office applications proficiency, especially Excel.

Responsibilities

• Own and oversee the end-to-end procurement lifecycle, including requisition validation, vendor sourcing, quotation evaluation, and purchase execution.
• Lead commercial negotiations with suppliers to optimize costs and manage risks.
• Govern annual bidding activities with audit-ready documentation and policy compliance.
• Maintain accurate vendor master data and support contract governance through reviews and monitoring.

Skills

Supplier management

Contract negotiations

RFQ/RFP administration

End-to-Pay (P2P)

Microsoft Office

Analytical skills

Communication skills

Stakeholder management

Attention to detail

Fast-paced environment

Education

Bachelor’s Degree

Tools

Microsoft Excel

Job description

Job Description

The Procurement Specialist is responsible for supporting the full procurement lifecycle and ensuring effective vendor governance across REPH. This role plays a critical part in maintaining operational continuity, cost efficiency, and compliance with business and regulatory standards. The position ensures that procurement activities are executed with integrity, transparency, and strong internal controls to protect the organization from financial, operational, and compliance risks.

Accountabilities

1. Procurement Operations

• Own and oversee the end‑to‑end procurement lifecycle, including requisition validation, strategic vendor sourcing, competitive quotation evaluation, and purchase execution, ensuring alignment with REPH policies, budget controls, and operational priorities.
• Lead commercial negotiations with suppliers to drive cost optimization, manage contractual and supply risks, and consistently secure best‑value outcomes for REPH.
• Plan, coordinate, and govern annual bidding activities, ensuring transparency, policy compliance, audit‑ready documentation, and alignment with internal control standards.
• Represent REPH in relevant conferences, trade shows, and industry forums to identify emerging products, services, and suppliers, and proactively recommend value‑adding offerings and innovations that support operational efficiency and business needs.
• Collaborate with Global Procurement to ensure alignment with latest policies, standards, and strategic updates.

2. Vendor Management

• Own and govern the supplier onboarding and accreditation process, ensuring all vendors meet REPH’s compliance, quality, risk, and documentation standards prior to engagement.
• Support contract governance through active review and monitoring, ensuring adherence to approved terms, service-level commitments, and renewal milestones, while flagging risks and deviations for timely action.
• Maintain and continuously validate accurate vendor master data, enabling transparency, audit readiness, and effective supplier governance across the organization.

3. Contract & Compliance Governance

• Review and provide governance oversight on supplier contracts to ensure alignment with business requirements, internal policies, and applicable regulatory standards, while identifying and escalating contractual risks.
• Monitor and enforce compliance with procurement controls, proactively identifying and mitigating risks related to non‑compliance, unauthorized spend, and policy deviations.
• Safeguard sensitive procurement and supplier information, ensuring strict adherence to data confidentiality, access controls, and information security standards.

4. Risk Mitigation & Process Integrity

• Identify, assess, and proactively mitigate risks across procurement processes, supplier performance, and internal control frameworks, escalating material issues and recommending corrective actions as needed.
• Ensure consistent and disciplined vendor management practices, including supplier evaluation, performance monitoring, and issue resolution, to support service reliability, compliance, and value delivery.
• Drive continuous improvement of procurement workflows, strengthening controls, efficiency, and transparency through process reviews, data‑driven insights, and alignment with governance standards.

Qualifications

• Bachelor’s Degree
• Minimum of three (3) years of experience in procurement, purchasing, sourcing, or supply chain operations
• Proven experience in:

• - Supplier management
• - Contract negotiations
• - RFQ/RFP administration

• - End-to‑end Procure-to-Pay (P2P) processes

• Microsoft Office applications, particularly Microsoft Excel
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills
• Effective negotiation and stakeholder management capabilities
• Ability to work in a fast‑paced and dynamic environment
• Strong attention to detail and organizational skills
• Demonstrated ability to ensure compliance with procurement policies, procedures, and governance standards
• Customer‑focused mindset with the ability to build and maintain productive business relationships
• Ability to manage multiple priorities while meeting deadlines and service level expectations
• High level of integrity, professionalism, and accountability in handling procurement activities and supplier engagements
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.