Procurement Specialist

Monee; Mandaluyong; On-site; PHP 360,000 - 600,000; Full time

Job summary

Monee is seeking a Procurement Specialist in the Philippines to organize procurement activities for RFIs, RFQs and RFPs, conduct cost analysis, negotiate with suppliers, and manage contracts and PO processes. The role emphasizes compliance, supplier performance, and cross-functional collaboration.

The ideal candidate has at least 3 years in procurement or related fields, strong communication skills, and a proactive, detail-oriented approach to multi-tasking under deadlines.

Qualifications

• 3+ years in procurement, property admin, general services or accounts payable.
• Knowledge of facilities management and building admin policies/regulations.
• Accountability, initiative and integrity; honesty as a core value.
• Detail-oriented with strong multi-tasking ability.
• Willingness to learn, self-motivated and results-driven.
• Excellent oral and written communication; time management and organization.
• Team player capable of working under pressure and meeting deadlines.

Responsibilities

• Organize procurement activities for RFI, RFP and RFQ.
• Conduct cost analyses and vendor negotiations balancing quality, risk, cost, value, and compliance.
• Maintain contracts and supplier information; monitor supplier performance.
• Create and manage Purchase Orders; resolve PO issues.
• Initiate supplier performance reviews.
• Draft/modify contracts, service agreements, amendments and statements of work.
• Facilitate Vendor Outsourcing Assessment and Accreditation.
• Meet with vendors to assess products/services, negotiate pricing, and address concerns.
• Train proponents on the procurement process.

Skills

Procurement

Vendor negotiations

Cost analysis

Purchase orders

Contract drafting

Supplier performance

RFI/RFP/RFQ processes

Regulatory/compliance

Job description

A Procurement Specialist will be responsible for:

• Organizing all procurement activities relating to Request for Information (RFI), Request for Proposal (RFP) and request for Quotation (RFQ)
• Handling cost analysis and vendor negotiations to ensure award recommendation considers quality, risk, cost, value, and procedural compliance
• Maintaining database of contracts and supplier information and monitor supplier performance.
• Creating and managing Purchase Orders (including resolution of PO-related issues)
• Initiating and facilitating supplier performance reviews
• Drafting / modifying contracts, services agreements, amendments and statements of work in accordance with negotiated terms, conditions, pricing and service requirements.
• Facilitating Vendor Outsourcing Assessment process and Accreditation
• Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
• Training the proponents regarding the procurement process

Requirements:

• At least 3 years of relevant experience in procurement, property admin, general services and accounts payable
• Possess general knowledge, skills and competencies on facilities management and building admin policies and regulations
• Passion for doing impactful work, accountability for actions, full initiative, and integrity that places honesty above all else
• Detail-oriented individual and ability to multi-task
• Willingness to learn and grow, self motivated and result oriented
• Good oral and written communications skills, time management and organizational skills
• Able to work under pressure with tight deadline and a good team player