Procurement Specialist

SJ Group; Mandaluyong; On-site; PHP 360,000 - 600,000; Full time

Job summary

SJ Group in Metro Manila is seeking a Finance Shared Services professional to manage purchase orders from approved requisitions, ensuring accurate PR/PO data and up-to-date vendor records.

The role covers PO creation and amendments, compliance with policies, stakeholder collaboration, ERP data maintenance in S4Hana, and daily monitoring to ensure timely processing. Strong finance acumen and ERP exposure are needed.

Qualifications

• Bachelor’s degree in Finance, Accounting or related field.
• Experience in a Finance Shared Services or BPO is preferred.
• Experience in ERP with SAP MM/FI, Epicor, or Concur.
• 1–2 years of Vendor Maintenance, Vendor Invoice Processing, and Purchase Order Processing.

Responsibilities

• Create, review, and send out Purchase Orders based on approved purchase requisitions.
• Ensure PR/PO details are accurate, including vendor information, such as name, address, and pricing.
• Amend, cancel, or close POs as requested by BU via ticketing tool or shared mailbox.
• Daily extraction and monitoring of approved Purchase Requisitions (PRs) from the ERP system to ensure timely PO creation.
• Ensure PR/POs comply with company’s procurement policies, delegation of authority, and internal controls.
• Verify validity and completeness of supporting documentation before PO creation.
• Maintain complete and accurate PO records.
• Monitor and follow up on rejected POs or pending PRs/queries to ensure timely resolution.
• Coordinate with internal requestors to clarify PR/PO requirements and resolve issues.
• Provide guidance and clarification to buyers and end users on PO standards and approval requirements.
• Maintain accurate PO data in the ERP system S4Hana.
• Identify opportunities to improve PO creation efficiency and accuracy, system enhancements and best practices.

Skills

Vendor Maintenance

Vendor Invoice Processing

Purchase Order Processing

MS Office

Interpersonal skills

Communication skills

Collaboration

Education

Bachelor’s degree in Finance, Accounting or related field

Tools

SAP MM/FI Module

Epicor

Concur

Job description

• Create, review, and send out Purchase Orders (POs) based on approved purchase requisitions
• Ensure PR/PO details are accurate, including but not limited to vendor information, such as name, address, and pricing
• Amend, cancel, or close POs as requested by BU via ticketing tool or shared mailbox
• Daily extraction and monitoring of approved Purchase Requisitions (PRs) from the ERP system to ensure timely PO creation.

Purchase Order Creation & Management

• Create, review, and send out Purchase Orders (POs) based on approved purchase requisitions
• Ensure PR/PO details are accurate, including but not limited to vendor information, such as name, address, and pricing
• Amend, cancel, or close POs as requested by BU via ticketing tool or shared mailbox
• Daily extraction and monitoring of approved Purchase Requisitions (PRs) from the ERP system to ensure timely PO creation.

Compliance & Controls

• Ensure all PR/POs comply with company’s procurement policies, delegation of authority, and internal controls
• Verify validity and completeness of supporting documentation (approved purchase requisitions, quotations, approval) before PO creation
• Maintain complete and accurate PO records
• Monitor and follow up on rejected POs or pending PRs/queries to ensure timely resolution.

Stakeholder Collaboration

• Coordinate with internal requestors to clarify PR/PO requirements and resolve issues and/or discrepancies.
• Provide guidance and clarification to buyers and end users on PO standards and approval requirements.

Systems & Reporting

• Maintain accurate PO data in the ERP system S4Hana

Continuous Improvement

Identify opportunities to improve PO creation efficiency and accuracy, system enhancements and best practices.

Key Qualifications, Knowledge, Skills And Experience

• A Bachelor’s degree in Finance, Accounting or related field.
• Relevant experience in a Finance Shared Services or BPO is preferred.
• Experience in any of the following Enterprise Resource Planning (ERP) is an advantage:
  • SAP MM/FI Module
  • Epicor
  • Concur
• 1 to 2 yrs of relevant work experience on the following areas:
  • Vendor Maintenance
  • Vendor Invoice Processing
  • Purchase Order Processing
• Intermediate knowledge in MS Office applications is an advantage.
• Able to collaborate with team members, internal clients and management.
• Excellent interpersonal and relationship management skills within a multi-cultural business environment.
• Good communication skills. Able to engage stakeholders in a conversation. Able to express ideas or point of views both in oral and written communication.
• Basic understanding of accounting principles.
• Ability to cope with ambiguity and change and maintain high level of professionalism when working under pressure

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!