Procurement Specialist

STARBREAKER CORP; Makati; On-site; PHP 350,000 - 550,000; Full time

Job summary

STARBREAKER CORP is seeking a Procurement Specialist in Makati to manage end-to-end procurement processes, converting PRs into POs, coordinating with suppliers, tracking deliveries, and ensuring timely payments. The role requires collaboration with cross-functional teams and strong documentation practices to meet OTIF targets.

The ideal candidate will handle PO accuracy, supplier communications, and act on action plans to continuously improve procurement workflows.

Qualifications

• Experience in end-to-end procurement processes.
• Strong supplier coordination and negotiation skills.
• Ability to monitor delivery schedules and OTIF performance.

Responsibilities

• Convert approved PRs and forecasts into accurate purchase orders.
• Coordinate item master changes and ensure PO details are complete (pricing, quantities, delivery dates).
• Track POs, monitor deliveries, and ensure timely payments to suppliers.
• Participate in meetings, document decisions, and drive action plans to improve procurement.

Job description

PROCUREMENT SPECIALIST JOB DESCRIPTION:

The Procurement Specialist is responsible for end-to-end procurement execution, including purchase order issuance, supplier coordination, delivery monitoring, and payment follow-through. This role ensures timely conversion of approved purchase requests and forecasts into purchase orders, maintains strong supplier coordination to meet delivery, quality, and OTIF targets, and supports accurate and timely payment processing. The role also supports cross-functional collaboration through meetings, documentation, and any other action plans as needed.

PROCUREMENT SPECIALIST KEY RESPONSIBILITIES:

1. PR/Forecast - PO Conversion

• Convert approved Purchase Requests (PRs) and Demand Planning forecasts into accurate and timely Purchase Orders (POs).
• Process and coordinate item code creation requests in alignment with internal item master requirements. Ensure completeness and accuracy of PO details (pricing, quantities, delivery dates, and specifications).
• Maintain proper documentation and tracking of issued POs.

2. Supplier Coordination

• Coordinate closely with suppliers to monitor delivery schedules and follow up on open POs.
• Track and manage delivery performance, including On-Time In-Full (OTIF) compliance.
• Coordinate receiving, tracking, and delivery of samples or demo units as required.

3. Payment Processing and Monitoring

• Receive and review submitted billing documents and ensure timely endorsement to Finance.
• Initiate and follow up on priority payment requests in accordance with agreed terms.
• Support Statement of Account (SOA) reconciliation with suppliers.
• Provide payment release advisories and maintain payment-related documentation.

4. Alignments & Collaborations

• Actively participate in internal and external meetings related to procurement activities.
• Document key discussions, decisions, and action items during meetings and ensure proper follow-through.
• Execute and monitor assigned action plans to support procurement objectives and continuous improvement initiatives.