Procurement Officer - Chinese Food Chain

HR Business Solutions; Philippines; On-site; PHP 350,000 - 550,000; Full time

Job summary

HR Business Solutions is seeking a Procurement Officer to support our Philippines operations, sourcing materials, negotiating with suppliers and managing records for day-to-day factory needs and upcoming factory setup projects.

You will prepare price comparisons and cost analyses, coordinate with Chinese management and cross-functional teams, track orders and supplier performance, and ensure timely, cost-effective and quality supply.

Qualifications

• Bachelor's degree or higher preferred; relevant procurement experience a plus.
• Ability to work on-site long-term in the Philippines.
• Fluent business English; able to read Chinese documents.
• Familiar with MS Word, Excel, PowerPoint; data analysis capability.

Responsibilities

• Source, evaluate and negotiate suppliers for ingredients and materials.
• Prepare price comparisons, cost analyses and procurement records.
• Coordinate with Chinese management and local teams for timely supply.
• Support procurement for new factory construction and setup.
• Track orders, schedules and supplier performance.

Skills

Fluent English

Read Chinese documents

Teamwork

Communication skills

Education

Bachelor's degree

Associate degree considered

Tools

Word

Excel

PowerPoint

Job description

Job Description

About the Company

A large chinese food manufacturing group is expanding operations in the Philippines and are looking for a capable procurement professional to join the local team, supporting both day-to-day factory operations and new factory setup projects.

Role Overview

The Procurement Officer will manage the sourcing and purchasing of materials and supplies for our Philippines operations. The role involves working closely with local suppliers, preparing procurement records and cost analyses, and coordinating with Chinese management and cross-functional teams to ensure timely, cost-effective and quality supply.

Key Responsibilities

• Source, evaluate and negotiate with suppliers for food ingredients and raw materials, packaging materials, factory consumables, construction materials, hardware and related supplies.
• Prepare price comparisons, cost analyses and data analysis to support purchasing decisions.
• Maintain accurate procurement records, supplier information and purchasing documentation.
• Prepare regular work reports for management.
• Support procurement activities for new factory construction and setup projects, including equipment, materials and supplies.
• Follow up on orders, delivery schedules and supplier performance to ensure timely supply.
• Read and interpret Chinese work documents and instructions from management, and communicate requirements clearly to local suppliers and teams.
• Coordinate with production, warehouse, finance and other departments on purchasing needs.
• Comply with company policies, procurement procedures and management requirements.

Candidate Requirements

1. Work Authorization and Education

   • Legally able to work in the Philippines on a stable, long-term basis. This includes Filipino citizens and individuals holding permanent residency or a valid long-term residence/work permit.
   • Bachelor's degree or above preferred.
   • Candidates with an associate degree may be considered if they have relevant manufacturing procurement experience.
   • Able to work on-site and remain in the position on a long-term basis.

2. Language Skills

   • Fluent English, with strong speaking, reading and writing skills for business communication and negotiation.
   • Able to read and understand Chinese work documents and instructions from Chinese management.
   • Tagalog proficiency preferred.

3. Professional Skills and Experience

   • Proficient in Microsoft Word, Excel and PowerPoint.
   • Able to independently prepare data analysis, procurement records, price comparisons, cost analyses and work reports.
   • Procurement experience in a food manufacturing factory preferred.
   • Experience supporting procurement for a new factory construction or setup project highly desirable.
   • Familiarity with relevant procurement categories: food ingredients and raw materials, packaging materials, factory consumables, construction materials, hardware and related supplies.

4. Personal Qualities

   • Detail-oriented, responsible and highly organized.
   • Strong execution ability and able to work under pressure.
   • Willing to comply with company policies and management requirements.
   • Strong teamwork and communication skills.

Compensation

Based on the local market rate and negotiable according to the candidate's qualifications, relevant experience and current compensation.