Procurement Manager

Progressive Laboratories; Metro Manila; On-site; PHP 892,800 - 1,339,200; Full time

Job summary

Progressive Laboratories in Metro Manila is looking for a skilled Procurement Manager to plan, manage, and monitor the company’s purchasing activities, ensuring timely and cost-efficient availability of raw materials, packaging, supplies, equipment, and services. You will work closely with Sales, Warehouse, Finance, QA/QC, and Production to prevent shortages and reduce costs.

The ideal candidate has 5+ years in procurement or supply chain, with strong negotiation and leadership abilities.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Industrial Engineering, or related field.
• 5+ years in procurement or supply chain with supervisory experience.
• Experience in manufacturing/pharma environment is a plus.
• Proficient in MS Office and ERP/SAP.

Responsibilities

• Procurement planning and purchasing based on forecasts, inventory and production needs.
• Evaluate and maintain reliable local and international suppliers; monitor performance.
• Negotiate prices, terms, delivery schedules and MOQs; seek cost reductions.
• Coordinate with Sales, Warehouse, Production to align purchasing with demand.
• Monitor POs from approval to delivery; communicate delays and risks.
• Ensure QA/QC alignment; verify supplier documents and compliance.
• Coordinate importation, logistics, schedules, and lead times for imports.
• Maintain procurement records, contracts, and ERP data accuracy.
• Supervise Procurement Team and conduct regular performance reviews.
• Provide management with procurement KPIs and risk reports.

Skills

Negotiation

Supplier management

Analytical skills

MS Office

SAP/ERP experience

Education

Bachelor's degree in Business Administration, Supply Chain Management, Industrial Engineering, or related

Tools

SAP

ERP systems

Job description

The Procurement Manager is responsible for planning, managing, and monitoring the company’s purchasing activities to ensure that raw materials, packaging materials, supplies, equipment, and services are available at the right time, quantity, quality, and cost. The position manages suppliers, negotiates favorable terms, monitors inventory requirements, and works closely with Sales, Warehouse, Finance, QA/QC, Production, and other departments to prevent shortages, overstocking, and unnecessary costs.

KEY RESPONSIBILITIES:

1. Procurement Planning and Purchasing

Prepare and implement procurement plans based on sales forecasts, inventory levels, production requirements, and department requests. Ensure purchase orders are processed accurately and on time and closely monitor all pending and critical purchases.

Identify, evaluate, and maintain reliable local and international suppliers. Regularly review supplier performance based on quality, price, delivery, responsiveness, and compliance. Develop alternative suppliers to minimize supply risks and avoid dependence on a single source.

3. Price Negotiation and Cost Management

Negotiate competitive prices, payment terms, delivery schedules, minimum order quantities, and other commercial terms. Continuously look for opportunities to reduce procurement costs without compromising quality.

4. Inventory and Forecast Coordination

Coordinate closely with Sales, Warehouse, Production, and other concerned departments to align purchasing with actual demand and inventory requirements. Monitor stock levels and help prevent stockouts, excess inventory, slow-moving items, and dead stocks.

5. Purchase Order Monitoring

Monitor purchase orders from approval through delivery. Maintain an updated status of open POs, expected delivery dates, delays, back orders, and other procurement concerns. Immediately elevate critical delays that may affect operations.

6. Quality and Compliance

Coordinate with QA/QC and regulatory teams to ensure purchased materials and products meet company specifications and regulatory requirements. Ensure suppliers provide complete and valid supporting documents when required.

7. Importation and Logistics Coordination

For imported purchases, coordinate with suppliers, logistics providers, and concerned departments regarding shipping schedules, documentation, lead times, and delivery. Monitor potential delays and recommend appropriate actions.

8. Procurement Documentation and System Accuracy

Ensure all purchase requests, purchase orders, quotations, supplier records, contracts, and supporting documents are complete, accurate, and properly filed. Maintain accurate and updated procurement information in the company’s ERP/SAP or inventory management system.

9. Team Management and Accountability

Supervise and develop the Procurement Team. Assign clear responsibilities, monitor performance and deadlines, and ensure procurement concerns are properly followed through until completion. Conduct regular team reviews and coaching.

10. Management Reporting

Provide regular procurement reports covering pending purchases, supplier performance, cost savings, price movements, delivery status, critical materials, inventory risks, and other concerns requiring management attention. Key Performance Indicators (KPIs).

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Supply Chain Management, Industrial Engineering, or other related courses.
• At least 5 years of experience in Procurement, Purchasing, or Supply Chain, preferably with supervisory or managerial experience.
• Experience in a manufacturing, trading, pharmaceutical, veterinary, or FDA/BAI-regulated environment is an advantage.
• Strong negotiation, supplier management and analytical skills.
• Knowledge of inventory management, forecasting, and procurement planning.Proficient in MS Office; knowledge of SAP, ERP, or inventory management systems is an advantage.
• Good oral and written communication skills.
• Strong problem-solving and decision-making skills.
• Detail-oriented, organized, and able to manage multiple priorities.
• With a positive attitude and willingness to adapt to varying work challenges.
• Strong leadership, accountability, and interpersonal skills.