Procurement & Facilities Coordinator — Hybrid Ops Innovator

Aussie; Makati; Hybrid; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Hybrid work

Makati office access

HMO coverage

Life insurance

25 days leave

Internet subsidy

Growth opportunities

Job summary

Lendi Group is seeking a Procurement & Facilities Coordinator in Metro Manila. You will manage day-to-day procurement workflows, data governance, supplier onboarding, and contract administration, ensuring timely, accurate processes across Australia and the Philippines.

You will coordinate with cross-functional teams, support due diligence, renewal tasks, and provide basic reporting while maintaining data integrity. A hybrid work setup with weekly Makati office presence is required.

Qualifications

• At least 1 year in a procurement coordinator role.
• Exposure to procurement, contracts, or vendor management and to ticketing/workflow tools and spreadsheets.
• Bachelor’s degree in Business, Commerce, or a related field preferred but not required.
• High attention to detail and data accuracy.
• Strong organisation and time management; able to manage multiple requests and deadlines.
• Clear written and verbal communication with internal teams and suppliers.
• Comfortable following standard processes and checklists while suggesting improvements.
• Proficient with standard productivity tools (spreadsheets, documents, email) and workflow or ticket management systems.
• Curious, proactive, and willing to learn procurement concepts and systems.
• Experience coordinating multiple stakeholders across different business functions.
• Willing to report onsite at least once a week
• Must be currently residing in the Greater Manila Area (Metro Manila + Neighbouring provinces)

Responsibilities

• Coordinate procurement and facilities workflows, data governance, and supplier renewal requests.
• Review tickets for completeness and attach required documents.
• Ensure information is accurate and usable for downstream stakeholders.
• Route requests through approved workflow stages and update statuses.
• Monitor aging requests and expedite overdue items as needed.
• Maintain procurement and facilities master data integrity.
• Review AU and PH supplier onboarding requests and coordinate with stakeholders.
• Monitor onboarding progress and update ticket status for visibility.
• Run approved due diligence tools and record outputs in systems.
• Coordinate contract records, DOA-compliant signatures, and renewals.
• Produce basic workflow and ageing reports; suggest process improvements.
• Coordinate facilities requests via JSM and manage records.
• Support office supplies, visitor access, and remote reception as needed.

Skills

Attention to detail

Communication

Time management

Organisational skills

Proficient with productivity tools

Workflow/ticketing systems

Analytical mindset

Education

Bachelor’s degree in Business/Commerce or related

Tools

JSM (Jira Service Management)

Job description

Lendi Group is seeking a Procurement & Facilities Coordinator in Metro Manila. You will manage day-to-day procurement workflows, data governance, supplier onboarding, and contract administration, ensuring timely, accurate processes across Australia and the Philippines.

You will coordinate with cross-functional teams, support due diligence, renewal tasks, and provide basic reporting while maintaining data integrity. A hybrid work setup with weekly Makati office presence is required.