Procurement Executive

Eastern Pacific Shipping Pte. Ltd.; Manila; On-site; PHP 600,000 - 800,000; Full time

Job summary

Eastern Pacific Shipping (EPS) in Manila seeks a detail-oriented Executive for our Technical Services and Procurement team to keep vessels seaworthy, commercially ready, and well-supplied.

You will coordinate class and flag compliance, manage end-to-end procurement of stores, spares, and provisions, support dry-docking planning and supplier negotiations, and ensure timely delivery and accurate documentation.

Qualifications

• Degree in a relevant discipline.
• At least 2 years of procurement experience in ship management.
• Solid knowledge of technical, purchasing, and logistics processes in maritime contexts.
• Strong numerical aptitude with analytical and negotiation skills.
• Proficient in Microsoft Office applications, including Word, Excel, and email.
• Good communication skills in both spoken and written English.

Responsibilities

• Coordinate class and flag compliance activities to ensure seaworthiness and readiness.
• Prepare draft specifications for vessel modifications to meet requirements.
• Support sale and purchase activities including flag changes and vessel handovers.
• Manage offland items for repair from sourcing to payment closure and documentation.
• Assist in dry-docking planning, quoting, monitoring, and documentation closure.
• Issue and manage Purchase Orders for stores, spares, provisions and bonded stores.
• Source and evaluate suppliers and negotiate prices and rebates to ensure best pricing.
• Coordinate delivery logistics with Operations and Fleet Personnel for timely vessel deliveries.
• Maintain records and documentation in compliance with audit and ISO procedures.

Skills

Numerical aptitude

Negotiation

English communication

Microsoft Office

Analytical skills

Education

Degree in a relevant discipline

Tools

Microsoft Excel

Microsoft Word

Email tools

Job description

Eastern Pacific Shipping (EPS) is looking for a detail-oriented and proactive Executive to join our Technical Services and Procurement team in Manila. This dual-function role sits at the heart of our fleet operations — ensuring that our vessels remain seaworthy, commercially ready, and well-supplied at all times. From coordinating class and flag compliance to managing the end-to-end procurement of stores, spares, and provisions, this position plays a vital part in keeping our fleet running safely, efficiently, and in full regulatory compliance. If you have a sharp eye for detail, a head for numbers, and a genuine interest in the shipping industry, this could be the right next step for you.

Key Responsibilities

• Coordinate class and flag compliance activities — including surveys, inspections, and certificate monitoring — to ensure vessels maintain seaworthiness and commercial readiness at all times.
• Prepare draft specifications for vessel modifications and alterations required to meet Class and Statutory requirements.
• Support sale and purchase (S&P) activities, including flag changes, ownership transfers, vessel handovers, and new building coordination.
• Manage offland items for repair and service, from sourcing and contractor approval through to work completion, JIBE system updates, and payment closure.
• Assist Superintendents in dry-docking activities, including planning, specification compilation, yard and contractor quote review, progress monitoring, and full documentation closure.
• Issue and manage Purchase Orders, ensuring timely delivery of stores, spares, provisions, and bonded stores to vessels at the right cost and specification.
• Source and evaluate suppliers, negotiate contract prices and year-end rebates, and ensure competitive pricing through thorough comparison and evaluation.
• Coordinate delivery logistics in collaboration with Operations and Fleet Personnel teams, monitoring spare parts readiness and planning vessel deliveries efficiently.
• Maintain accurate records and documentation — including Supply Logs, Vessel Expense Reports, and JIBE system entries — in compliance with audit and reporting requirements.
• Administer and uphold ISO procedures and Company policies across all technical and purchasing processes.

Requirements

• Degree holder in a relevant discipline.
• At least 2 years of procurement experience within an established ship management company.
• Solid knowledge of technical, purchasing, and logistics processes in a maritime or shipping context.
• Strong numerical aptitude with good analytical and negotiation skills.
• Proficient in Microsoft Office applications, including Word, Excel, and email.
• Good communication skills in both spoken and written English.

At EPS, we believe that great ships are supported by great teams on shore. Joining us means becoming part of a company that has been shaping the global shipping industry for over 60 years, with a genuine commitment to environmental responsibility — including our ISO 14001 Environmental Management Standard certification. We offer a collaborative and professional work environment where you can build a meaningful, long-term career. If you are ready to contribute to a fleet-wide operation that truly matters, we would love to hear from you.

With a history spanning 60 years, Eastern Pacific Shipping is a leading shipping company that is committed to the green and technology-driven growth of the industry. Headquartered in Singapore for the past 30 years, EPS is driven by its mission to be the safe and efficient transportation provider of choice to the shipping industry. Empowering that mission are 8,000 skilled and dedicated sea and shore staff that oversee a versatile fleet of 34 million deadweight-tonnes across four core segments of containership, dry bulk, gas, and tanker vessels. EPS’ shore team is fully integrated with in-house commercial, finance, innovation, IT, legal, manning, operations, and technical departments.