Procurement Executive

Eastern Pacific Shipping Pte. Ltd.; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

Eastern Pacific Shipping Pte. Ltd. in Manila is seeking a detail-oriented Executive for our Technical Services and Procurement team.

You will coordinate class and flag compliance, manage end-to-end procurement of stores, spares, and provisions, and support safe, compliant fleet operations. The role combines procurement and technical support, requiring strong numerical skills, English communication, and experience in ship management.

Qualifications

• Degree in a relevant discipline.
• At least 2 years of procurement experience in ship management.
• Knowledge of technical, purchasing and logistics processes in maritime context.
• Strong numerical ability and negotiation skills.
• Proficient in MS Office and English communication.

Responsibilities

• Coordinate class and flag compliance activities to maintain seaworthiness and readiness.
• Prepare draft specifications for vessel modifications and alterations required to meet Class and Statutory requirements.
• Support sale and purchase (S&P) activities including flag changes and vessel handovers.
• Manage offland items for repair and service from sourcing to payment closure.
• Assist Superintendents in dry-docking planning and documentation.
• Issue and manage Purchase Orders for stores, spares, provisions and bonded stores.
• Source and evaluate suppliers, negotiate prices and year-end rebates.
• Coordinate delivery logistics with Operations and Fleet teams.
• Maintain records including Supply Logs and JIBE system entries.
• Uphold ISO procedures and company policies across processes.

Skills

Numerical skills

Negotiation

MS Office

English

Education

Bachelor's degree

Job description

Eastern Pacific Shipping (EPS) is looking for a detail oriented and proactive Executive to join our Technical Services and Procurement team in Manila. This dual function role sits at the heart of our fleet operations, ensuring that our vessels remain seaworthy, commercially ready, and well supplied at all times. From coordinating class and flag compliance to managing the end to end procurement of stores, spares, and provisions, you will play a vital role in supporting the safe, efficient, and compliant operation of our fleet. If you have a sharp eye for detail, strong numerical skills, and a genuine interest in the shipping industry, this could be the ideal next step in your career.

Key Responsibilities

• Coordinate class and flag compliance activities, including surveys, inspections, and certificate monitoring, to ensure vessels maintain seaworthiness and commercial readiness at all times.
• Prepare draft specifications for vessel modifications and alterations required to meet Class and Statutory requirements.
• Support sale and purchase (S&P) activities, including flag changes, ownership transfers, vessel handovers, and new building coordination.
• Manage offland items for repair and service, from sourcing and contractor approval through to work completion, JIBE system updates, and payment closure.
• Assist Superintendents in dry-docking activities, including planning, specification compilation, yard and contractor quote review, progress monitoring, and full documentation closure.
• Issue and manage Purchase Orders, ensuring timely delivery of stores, spares, provisions, and bonded stores to vessels at the right cost and specification.
• Source and evaluate suppliers, negotiate contract prices and year-end rebates, and ensure competitive pricing through thorough comparison and evaluation.
• Coordinate delivery logistics in collaboration with Operations and Fleet Personnel teams, monitoring spare parts readiness and planning vessel deliveries efficiently.
• Maintain accurate records and documentation, including Supply Logs, Vessel Expense Reports, and JIBE system entries, in compliance with audit and reporting requirements.
• Administer and uphold ISO procedures and Company policies across all technical and purchasing processes.

Requirements

• Degree holder in a relevant discipline.
• At least 2 years of procurement experience within an established ship management company.
• Solid knowledge of technical, purchasing, and logistics processes in a maritime or shipping context.
• Strong numerical aptitude with good analytical and negotiation skills.
• Proficient in Microsoft Office applications, including Word, Excel, and email.
• Good communication skills in both spoken and written English.

At EPS, we believe that great ships are supported by great teams on shore. Joining us means becoming part of a company that has been shaping the global shipping industry for over 60 years, with a genuine commitment to environmental responsibility, including our ISO 14001 Environmental Management Standard certification. We offer a collaborative and professional work environment where you can build a meaningful, long-term career. If you are ready to contribute to a fleet-wide operation that truly matters, we would love to hear from you.