Marine Crew Payroll Executive

Eastern Pacific Shipping Pte. Ltd.; Manila; On-site; PHP 600,000 - 800,000; Full time

Job summary

Eastern Pacific Shipping Pte. Ltd. is seeking an Executive to join the Marine HR - Payroll team within the Crew Accounts section.

The role focuses on accuracy in processing ship accounts, portage bills, crew allotments, pension claims, and radio invoices for payment. Ideal candidates have 2–3 years of relevant experience in accounting or maritime payroll, strong Excel skills, and proficient English communication. A background in Oracle Fusion is advantageous.

Qualifications

• Meticulous, hands-on, and able to deliver accurate work within tight deadlines.
• Strong interpersonal and communication skills in both spoken and written English.
• Collaborative team player with a positive and professional work attitude.

Responsibilities

• Review and process monthly ship accounts for assigned vessels, and export monthly portage bills accurately and on time.
• Review and control allotment bank details, and process monthly crew allotments for assigned vessels.
• Assist in Cash to Master arrangements and conduct Masters' briefings on ship accounts reporting.
• Compile monthly Victualling & Slopchest reports and Port Representation reports for management review.
• Administer special allotments and process radio invoices for approval, including preparation of journal entries and payment.
• Calculate and process crew pension claims, arrange payments, and prepare journal entries for pension redemption.
• Prepare journal entries for Field Staff and New Building site-office staff costs.
• Attend to vessel email correspondence on Crew Accounts matters in a timely and professional manner.

Skills

English communication

Meticulous

Team player

Education

GCE A Level

Tools

Microsoft Excel

Oracle Fusion

Job description

Eastern Pacific Shipping (EPS) is looking for a meticulous and dependable Executive to join our Marine HR - Payroll team. This role sits within the Crew Accounts section, where accuracy and reliability make a real difference to the seafarers who power our global fleet. From processing monthly portage bills and crew allotments to managing pension claims and radio accounts, you will play an important part in ensuring that our crew are paid correctly and on time. If you have a keen eye for numbers, a solid grounding in accounting, and a desire to build your career in the maritime industry, we would be glad to welcome you on board.

Key Responsibilities

• Review and process monthly ship accounts for assigned vessels, and export monthly portage bills accurately and on time.
• Review and control allotment bank details, and process monthly crew allotments for assigned vessels.
• Assist in Cash to Master arrangements and conduct Master's briefings on ship accounts reporting.
• Compile monthly Victualling & Slopchest reports and Port Representation reports for management review.
• Administer special allotments and process radio invoices for approval, including preparation of journal entries and payment.
• Calculate and process crew pension claims, arrange payments, and prepare journal entries for pension redemption.
• Prepare journal entries for Field Staff and New Building site-office staff costs.
• Update departmental records, including the Records Matrix and on-the-job training plans, as required.
• Attend to vessel email correspondence on Crew Accounts matters in a timely and professional manner.
• Perform any other duties as assigned by the Manager.

Requirements

• Minimum GCE "A" Level qualification with knowledge of accounting.
• At least 2 to 3 years of relevant working experience, preferably in the shipping industry.
• Meticulous, hands-on, and able to deliver accurate work within tight deadlines.
• Strong interpersonal and communication skills in both spoken and written English.
• A collaborative team player with a positive and professional work attitude.
• Proficient in Microsoft Office applications, with strong competency in Microsoft Excel.
• Working knowledge of Oracle Fusion is an advantage.

At EPS, our shore-based teams are as vital to our success as the seafarers at sea. Joining our Marine HR - Payroll team means becoming part of a company with over 60 years of maritime heritage and a sincere commitment to caring for the people who make our fleet run. We are also proud to uphold the ISO 14001 Environmental Management Standard, reflecting our dedication to minimising our environmental footprint. Whether you are looking to deepen your expertise or build a long-term career in ship management, EPS offers a supportive environment where your contributions truly matter.

With a history spanning 60 years, Eastern Pacific Shipping is a leading shipping company that is committed to the green and technology-driven growth of the industry. Headquartered in Singapore for the past 30 years, EPS is driven by its mission to be the safe and efficient transportation provider of choice to the shipping industry. Empowering that mission are 8,000 skilled and dedicated sea and shore staff that oversee a versatile fleet of 34 million deadweight-tonnes across four core segments of containership, dry bulk, gas, and tanker vessels. EPS' shore team is fully integrated with in-house commercial, finance, innovation, IT, legal, manning, operations, and technical departments.