Procurement Coordinator (Mining)

PT Talenta Eksekutif Asia; Cebu City; On-site; PHP 1,671,000 - 2,506,000; Full time

Job summary

PT Talenta Eksekutif Asia is seeking a Procurement Coordinator for an on-site role in Papua New Guinea. You will coordinate end-to-end procurement, engage with operations, logistics, and suppliers to ensure timely delivery and governance compliance.

The ideal candidate has a Diploma or Bachelor’s in Procurement or SCM, 3–5 years of relevant experience, ERP proficiency, and strong negotiation skills. English proficiency is required for this fast-paced, remote mining environment.

Qualifications

• Diploma or Bachelor’s degree in Procurement, SCM, Business, or related field.
• 3–5 years procurement experience in mining, construction, or heavy industry.
• Strong understanding of end-to-end procurement and governance.
• Experience with ERP procurement systems and Microsoft Office.
• Excellent organizational and negotiation skills.
• English proficiency required.

Responsibilities

• Coordinate the complete procurement lifecycle from requisition through purchase order issuance, delivery, receipt, and close-out.
• Review purchase requisitions to ensure completeness, accuracy, and policy compliance.
• Source quotations from approved suppliers and conduct market comparisons for value.
• Support commercial negotiations on pricing, delivery schedules, and terms.
• Raise, manage, and monitor Purchase Orders using the ERP system.
• Track supplier progress and expedite critical procurement activities.
• Coordinate PO amendments and ensure procurement documentation is accurate.
• Build and maintain relationships with suppliers, freight providers, and service vendors.
• Coordinate supplier onboarding, qualification, and performance monitoring.
• Resolve supplier issues related to quality, delivery, invoicing, and compliance.
• Coordinate logistics including shipment scheduling, freight, customs, import, and delivery tracking.
• Collaborate with warehouse and operations to monitor inventory and replenishment planning.
• Assist Finance by matching POs, invoices, and goods receipt documents.
• Maintain procurement records and prepare reports for audits.
• Identify opportunities to improve procurement processes and cost efficiency.

Skills

Procurement lifecycle

Vendor negotiation

ERP systems

Supply chain

Inventory management

Documentation

English proficiency

Education

Diploma or Bachelor’s degree in Procurement or SCM

Tools

Microsoft Office

ERP systems

Job description

This role requires the candidate to work on-site in Papua New Guinea.

Client Overview

Our client is a rapidly growing mining company focused on the redevelopment and operation of a major gold mining project in Papua New Guinea. With a strong commitment to operational excellence, sustainable mining practices, and long-term resource development, the company is investing significantly in modernizing its mining operations, strengthening its supply chain capabilities, and building a high-performing procurement organization to support expanding production activities.

Operating across multiple locations including corporate, logistics, and remote mine-site operations, the organization places strong emphasis on governance, procurement compliance, operational efficiency, and uninterrupted supply to support safe and cost-effective mining operations.

Job Role

The Procurement Coordinator plays a critical role in coordinating the end-to-end procurement process to ensure goods, equipment, materials, and services are sourced, purchased, and delivered efficiently while complying with approved budgets, procurement policies, and governance standards. Working closely with operations, logistics, warehouse teams, finance, and suppliers, this role supports uninterrupted supply to mining operations through effective purchasing, supplier coordination, logistics management, and procurement administration. Two Procurement Coordinators will operate as an integrated procurement team, supporting seamless procurement activities between the corporate procurement office, the logistics hub, and the remote mining operation.

Key Responsibilities

• Coordinate the complete procurement lifecycle from purchase requisition through purchase order issuance, delivery, receipt, and close-out.
• Review purchase requisitions to ensure completeness, accuracy, and compliance with procurement policies.
• Source competitive quotations from approved suppliers and conduct market comparisons to achieve value for money.
• Support commercial negotiations involving pricing, delivery schedules, and supplier terms.
• Raise, manage, and monitor Purchase Orders using the company's ERP and procurement systems.
• Track supplier progress and expedite critical procurement activities to minimize operational delays.
• Coordinate Purchase Order amendments and ensure procurement documentation remains accurate and complete.
• Build and maintain strong relationships with suppliers, contractors, freight providers, and service vendors.
• Coordinate supplier onboarding, qualification processes, and supplier performance monitoring.
• Resolve supplier issues relating to quality, delivery performance, invoicing, and contractual compliance.
• Coordinate logistics activities including shipment scheduling, freight prioritization, customs documentation, import coordination, and delivery tracking.
• Collaborate with warehouse and operations teams to monitor inventory levels, identify critical stock shortages, and support replenishment planning.
• Assist Finance by matching Purchase Orders, invoices, and goods receipt documentation while resolving invoice discrepancies.
• Maintain procurement records, prepare procurement reports, and support internal and external procurement audits.
• Identify opportunities to improve procurement processes, operational efficiency, supplier performance, and cost effectiveness.

Candidate Requirements

• Diploma or Bachelor's degree in Procurement, Supply Chain Management, Business, Commerce, or a related discipline.
• Minimum 3-5 years of procurement experience, preferably within mining, construction, heavy industry, manufacturing, or other operational environments.
• Strong understanding of end-to-end procurement processes, purchasing administration, supplier management, and procurement governance.
• Experience using ERP procurement systems and Microsoft Office applications.
• Strong commercial awareness with negotiation and supplier relationship management capabilities.
• Experience coordinating logistics, freight, inventory replenishment, or import/export activities is highly advantageous.
• Contract administration or procurement certification (such as CIPS) is considered an advantage.
• Excellent organizational, planning, analytical, and problem-solving skills with strong attention to detail.
• High level of integrity and commitment to procurement compliance and governance standards.
• Ability to manage multiple priorities while working effectively in fast-paced and remote operational environments.
• Strong written and verbal communication skills with the ability to collaborate effectively across operations, logistics, finance, and external suppliers.
• Professional working proficiency in English is required.

Job Code: #794