Procurement & Billing Officer

Unioil Petroleum Philippines, Inc.; Pasig; On-site; PHP 420,000 - 540,000; Full time

Job summary

Uniholdings Inc. is seeking a Procurement and Billing Officer to manage end-to-end procurement of materials, equipment, and services for its real estate projects, and to ensure accurate and timely billing across the portfolio.

You will coordinate with engineering and property management, handle 3-way invoice matching, maintain supplier relationships, and support cost control through budgeting and compliant documentation.

Qualifications

• Bachelor's degree in business or related field.
• 3–5 years in procurement, purchasing, or billing in real estate, construction, or property management.
• Experience with 3-way invoice matching and PO management.
• Ability to read BOQ, contracts, and specifications.

Responsibilities

• Source, canvass, and purchase construction materials and contractor services within budgets.
• Process supplier invoices via 3-way matching and ensure timely payment.
• Maintain supplier accreditation and manage key vendor relationships.
• Monitor procurement costs against budgets and prepare status reports.
• Keep procurement files and ensure policy compliance and audit readiness.

Skills

Procurement processes

Bill of Quantities (BOQ) reading

MS Office (Excel, Word)

ERP/Procurement systems

Supplier relationship management

Negotiation skills

Education

Bachelor's degree in Business Administration, Accounting, Supply Chain Management, Civil Engineering, or related field

CPSM or CPPM certification (plus)

Tools

ERP system

Procurement software

Job description

About Uniholdings Inc.

Uniholdings Inc. is the real estate and property holding arm of the Unioil Group, managing a diversified portfolio of approximately 1,000,000 square meters of land assets across the Philippines. The company’s current activities span commercial leasing, industrial warehousing, and mixed-use property development, with a strategic mandate to unlock the full value of its land portfolio through disciplined asset management, development, and selective divestment.

Fuel the Future With Us

The Procurement and Billing Officer plays a critical role in managing end-to-end procurement of materials, equipment, and services required for Uniholdings' properties and projects, while ensuring accurate and timely processing of all related billings. This position supports the financial integrity of every project, maintains reliable supplier relationships, and contributes to cost control across the organization's growing real estate portfolio.

How You’ll Drive Success

Procurement Management

• Source, canvass, and purchase construction materials, equipment, and contractor services in accordance with approved budgets and project requirements

• Ensure all purchase orders are properly documented, authorized, and aligned with project specifications and timelines

• Coordinate with engineering and property management teams to ensure completeness and accuracy of Bills of Quantities (BOQ) and terms of reference for all purchase requirements

• Monitor procurement timelines and flag potential delays to relevant stakeholders

Billing & Invoice Processing

• Verify and process supplier and contractor invoices through 3-way matching (purchase order, delivery receipt, and invoice)

• Ensure all billings are accurate, complete, and submitted for payment within agreed terms to avoid project disruptions and maintain good vendor relations

• Track outstanding payables and coordinate with Finance for timely settlement

• Resolve billing discrepancies and disputes in coordination with suppliers and internal stakeholders

Supplier Accreditation & Relationship Management

• Maintain an updated and qualified pool of suppliers and subcontractors through accreditation, performance evaluation, and periodic review of vendor terms

• Negotiate competitive pricing and favorable contract conditions that support project cost efficiency

• Build and sustain professional relationships with key suppliers to ensure continuity of service and supply

• Enforce supplier compliance with quality, documentation, and delivery standards

Budget & Cost Control Support

• Monitor procurement expenditures against approved project budgets and flag variances for review

• Prepare procurement status and cost tracking reports for the Strategy Manager and project teams

• Identify cost-saving opportunities through competitive bidding, volume consolidation, and contract renegotiation

• Maintain accurate records of all procurement and billing transactions for audit readiness

Documentation & Compliance

• Maintain complete and organized procurement files including purchase requisitions, purchase orders, contracts, delivery receipts, and invoices

• Ensure all procurement activities comply with internal policies, approval matrices, and applicable regulations

• Support internal and external audit requirements by providing accurate and timely documentation

• Continuously improve procurement processes and documentation standards in line with organizational growth

The Expertise You Bring

Education

• Bachelor's degree in Business Administration, Accounting, Supply Chain Management, Civil Engineering, or a related field

• Relevant certifications in procurement or supply chain management (e.g., CPSM, CPPM) are a plus

Experience

• Minimum 3–5 years of experience in procurement, purchasing, or billing functions, preferably in a real estate, construction, or property management environment

• Hands-on experience with 3-way invoice matching, purchase order management, and supplier accreditation processes

Skills & Competencies

• Strong understanding of procurement processes, cost control principles, and billing/accounts payable workflows

• Proficiency in reading and interpreting Bills of Quantities (BOQ), technical specifications, and construction contracts

• High attention to detail with strong analytical and organizational skills

• Proficiency in MS Office applications (Excel, Word); experience with ERP or procurement systems is an advantage

• Effective communication and negotiation skills; able to manage supplier relationships professionally

Why Uniholdings

• Competitive salary and benefits package

• Career development and promotion opportunities within a growing company

• Collaborative and supportive work environment