Procurement Billing & Invoicing Specialist | Permanent WFH

BizForce; Metro Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

BizForce seeks a detail-oriented Procurement Billing & Invoicing Specialist in Metro Manila to ensure timely and accurate invoicing for Audio Visual, Ground Transportation, and Air Transportation services. You will review contracts, completed services, and billing information to prepare customer invoices and support billing operations.

The role requires strong analytical skills, clear communication, and the ability to manage multiple priorities in a deadline-driven environment, collaborating

Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organization and time management abilities.
• Ability to analyze and resolve billing discrepancies effectively.
• Basic understanding of accounting and billing principles.

Responsibilities

• Billing & invoicing: create/maintain program folders, use templates, prepare and submit invoices, verify pricing and billable charges, meet deadlines, maintain records, and track outstanding issues.
• Vendor invoice review: verify vendor bills/invoices, cross-check proposals/contracts/reports, ensure approvals and backup, identify discrepancies and coordinate corrections.
• Documentation & compliance: maintain organized billing files, ensure policy compliance, support audit readiness.
• Collaboration & support: work with accounting and operations to resolve billing questions and assist with additional projects.

Skills

MS Office

Communication

Organization & time management

Billing discrepancy analysis

Accounting basics

Tools

Excel

Outlook

Word

PowerPoint

Job description

We are seeking a detail-oriented and highly organized Procurement Billing & Invoicing Specialist to join our team. This role is responsible for the timely and accurate preparation of customer invoices for Audio Visual, Ground Transportation, and Air Transportation services. The ideal candidate will ensure billing accuracy through thorough documentation review, resolve discrepancies, and collaborate with internal teams to maintain accurate financial records and support efficient billing operations.

This position requires strong analytical skills, excellent communication, and the ability to manage multiple priorities in a deadline-driven environment.

Key Responsibilities

Billing & Invoicing

• Create and maintain program folders for billing activities.
• Utilize the appropriate invoice templates for customer billing.
• Prepare and submit accurate customer invoices based on completed services, contracts, and approved billing information.
• Verify pricing, quantities, rates, and billable charges before invoice submission.
• Ensure invoices are processed within established billing deadlines.
• Maintain detailed records of invoice activity and supporting documentation.
• Track outstanding invoice issues and follow through to resolution.

Vendor Invoice Review

• Review vendor bills and invoices for accuracy and completeness.
• Cross-check vendor proposals, contracts, ground manifests, air reports, and attendee lists against final vendor billing.
• Verify that all required approvals and billing backup documentation are included prior to invoicing.
• Identify billing discrepancies and coordinate corrections with vendors and internal teams.

Documentation & Compliance

• Maintain organized billing files and records.
• Ensure compliance with company policies, procedures, and billing standards.
• Support audit readiness by maintaining complete and accurate documentation.

Collaboration & Additional Support

• Collaborate with accounting and operations teams to resolve billing-related questions and discrepancies.
• Assist with additional projects and assignments as needed.

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.).
• Strong written and verbal communication skills.
• Excellent organization and time management abilities.
• Ability to analyze and resolve billing discrepancies effectively.
• Basic understanding of accounting and billing principles.