Procurement Associate (Project Based)

Goldilocks Bakeshop Inc.; Mandaluyong; On-site; PHP 279,000 - 391,000; Full time

Job summary

Goldilocks Bakeshop Inc. in Mandaluyong is seeking a Procurement Officer to create and process purchase orders from approved PRs and coordinate with requestors for any unclear information.

The role involves monitoring PRs/POs, following up with suppliers on delivery schedules, maintaining records, and escalating overdue issues to ensure accuracy and timely procurement operations.

Qualifications

• College graduate or fresh graduate may be considered if he/she has strong organizational and analytical skills.
• At least 1 year procurement working experience.
• Highly organized and detail-oriented — able to manage a large volume of PRs and POs accurately.
• Strong follow-up skills — proactively coordinates with suppliers and internal stakeholders regarding deliveries and pending PRs.
• Analytical and systematic — able to identify overdue POs, pending PRs, and potential delivery issues.
• Good communication skills — comfortable coordinating with suppliers, requestors, warehouse, finance, and other departments.
• Time management — able to prioritize urgent requirements and meet deadlines.
• Accuracy and attention to detail, particularly in PO details, quantities, prices, delivery dates, and supplier information.
• Accountability and reliability — consistently maintains accurate and updated procurement records.
• Able to work independently while also functioning effectively within a team.

Responsibilities

• Create and process POs based on approved PRs and procurement requirements.
• Review PR details and coordinate with requestors regarding incomplete or unclear information.
• Monitor open PRs and follow up with buyers/requestors to ensure timely PO creation.
• Monitor open POs and coordinate with suppliers regarding delivery schedules and outstanding quantities.
• Maintain an updated PO/PR monitoring tracker and provide regular status reports.
• Escalate overdue deliveries and unresolved procurement issues to the appropriate buyer or supervisor.
• Coordinate with suppliers, warehouse, requestors, and other relevant departments regarding PO and delivery concerns.
• Ensure procurement documents and records are complete and properly maintained.
• Assist in reconciling PO information against delivery documents and invoices when required.
• Perform other procurement-related administrative tasks as assigned.

Skills

Strong organizational skills

Analytical skills

Detail-oriented

Follow-up skills

Communication skills

Time management

Independence

Teamwork

Accuracy

Accountability

Education

College graduate

Job description

Responsibilities:

• 1. Create and process POs based on approved PRs and procurement requirements.
• 2. Review PR details and coordinate with requestors regarding incomplete or unclear information.
• 3. Monitor open PRs and follow up with buyers/requestors to ensure timely PO creation.
• 4. Monitor open POs and coordinate with suppliers regarding delivery schedules and outstanding quantities.
• 5. Maintain an updated PO/PR monitoring tracker and provide regular status reports.
• 6. Escalate overdue deliveries and unresolved procurement issues to the appropriate buyer or supervisor.
• 7. Coordinate with suppliers, warehouse, requestors, and other relevant departments regarding PO and delivery concerns.
• 8. Ensure procurement documents and records are complete and properly maintained.
• 9. Assist in reconciling PO information against delivery documents and invoices when required.
• 10. Perform other procurement-related administrative tasks as assigned.

Qualifications:

• 1. College graduate or fresh graduate may be considered if he/she has strong organizational and analytical skills
• 2. At least 1 year procurement working experience
• 3. Highly organized and detail-oriented — able to manage a large volume of PRs and POs accurately.
• 4. Strong follow-up skills — proactively coordinates with suppliers and internal stakeholders regarding deliveries and pending PRs.
• 5. Analytical and systematic — able to identify overdue POs, pending PRs, and potential delivery issues.
• 6. Good communication skills — comfortable coordinating with suppliers, requestors, warehouse, finance, and other departments.
• 7. Time management — able to prioritize urgent requirements and meet deadlines.
• 8. Accuracy and attention to detail, particularly in PO details, quantities, prices, delivery dates, and supplier information.
• 9. Accountability and reliability — consistently maintains accurate and updated procurement records.
• 10. Able to work independently while also functioning effectively within a team.