Procurement Associate (Project base)

Activation Machine Inc.; Misamis Oriental; On-site; PHP 300,000 - 520,000; Full time

Job summary

Activation Machine Inc. in the Philippines seeks a procurement professional to manage supplier relations, issue purchase orders, and secure favorable terms. You will collaborate with internal teams to align on pricing, quality, and on-time deliveries.

You will also assist administrative tasks, ensure permits and licenses are renewed, and help maintain office supplies and vendor relationships to support continuous operations.

Qualifications

• Experience in supplier management and procurement processes.
• Ability to negotiate terms and manage supplier contracts.
• Strong coordination with internal stakeholders.

Responsibilities

• Source new suppliers and recommend enlistment on accreditation.
• Ensure suppliers meet quality, delivery timeline and cost standards.
• Secure and review contracts with suppliers and service providers.
• Negotiate and secure maximum credit terms and direct payment arrangements from Head Office.
• Issue Purchase Orders to suppliers with accuracy and timeliness.
• Conduct periodic business reviews with existing suppliers to ensure audit-free transactions and SLA adherence.
• Collaborate with internal stakeholders to understand procurement needs and provide guidance throughout the process.
• Align and coordinate with stakeholders on Purchase Order issuance.
• Ensure correct pricing, quality standards, complete documentation and on time delivery of all purchases.
• Ensure cost efficiency in all purchases.
• Provide innovative products for future needs.
• Assist in planning and implementing office events.
• Ensure all offices permits and licenses are registered and renewed on time.
• Maintain office supplies and inventory and coordinate with vendors.

Job description

Responsibilities / Duties:

A. SUPPLIER MANAGEMENT

• Source new suppliers and recommend them for enlistment on accreditation
• Ensure that new suppliers are able to meet standards such as quality of product or service, delivery timeline and costs
• Secure and review contracts with suppliers and service provider
• Negotiate and secure maximum credit terms and cost with suppliers including direct payment arrangement from Head Office
• Issue Purchase Orders to suppliers, ensuring accuracy and timeliness of issuance
• Conduct periodic business review with existing suppliers to ensure audit-free transactions and SLA is being met

B. INTERNAL CUSTOMER MANAGEMENT

• Collaborate with internal stakeholders to understand their procurement needs and provide guidance and support throughout the procurement process.
• Align and coordinate with stakeholder/s on Purchase Order issuance
• Ensure correct pricing, quality standards, complete documentation and on time and in full delivery of all purchases
• Ensure cost efficiency in all purchases.
• Provide innovative products for future needs.

C. ADMINISTRATIVE FUNCTIONS

• Assists in the planning and implementation of office events.
• Ensures all offices permits and licenses are registered and renewed on time.
• Ensures office supplies (Drinking water, Papers, Inks, Pens, Printers, etc.,) are maintained, including checking inventory and stocks and working with vendors to ensure adequate levels of necessary supplies at all times.