Procurement Associate (Project base)

Activation Machine Inc.; Davao del Sur; On-site; PHP 300,000 - 540,000; Full time

Job summary

Activation Machine Inc. seeks a procurement professional to source new suppliers, negotiate favorable terms, issue purchase orders, and monitor deliveries to ensure audit-free transactions and compliance with contracts.

You will collaborate with internal stakeholders to understand procurement needs, ensure correct pricing and quality, maintain inventory, renew permits and licenses on time, and support office events and supplier relationships.

Responsibilities

• Source new suppliers and recommend them for enlistment on accreditation.
• Ensure suppliers meet quality, delivery timelines, and cost standards.
• Secure and review contracts with suppliers and service providers.
• Negotiate maximum credit terms and costs with suppliers including direct payment arrangements from Head Office.
• Issue Purchase Orders to suppliers, ensuring accuracy and timeliness of issuance.
• Conduct periodic business reviews with existing suppliers to ensure audit-free transactions and SLA compliance.
• Collaborate with internal stakeholders to understand their procurement needs and provide guidance throughout the procurement process.
• Align and coordinate on Purchase Order issuance.
• Ensure correct pricing, quality standards, complete documentation and on-time and in-full delivery of all purchases.
• Ensure cost efficiency in all purchases.
• Provide innovative products for future needs.
• Assist in planning and implementation of office events.
• Ensure all office permits and licenses are registered and renewed on time.
• Ensure office supplies (drinking water, papers, inks, pens, printers, etc.) are maintained, with inventory checks and vendor coordination for adequate stock.

Job description

Responsibilities / Duties:

A. SUPPLIER MANAGEMENT

• Source new suppliers and recommend them for enlistment on accreditation
• Ensure that new suppliers are able to meet standards such as quality of product or service, delivery timeline and costs
• Secure and review contracts with suppliers and service provider
• Negotiate and secure maximum credit terms and cost with suppliers including direct payment arrangement from Head Office
• Issue Purchase Orders to suppliers, ensuring accuracy and timeliness of issuance
• Conduct periodic business review with existing suppliers to ensure audit-free transactions and SLA is being met

B. INTERNAL CUSTOMER MANAGEMENT

• Collaborate with internal stakeholders to understand their procurement needs and provide guidance and support throughout the procurement process.
• Align and coordinate with stakeholder/s on Purchase Order issuance
• Ensure correct pricing, quality standards, complete documentation and on time and in full delivery of all purchases
• Ensure cost efficiency in all purchases.
• Provide innovative products for future needs.

C. ADMINISTRATIVE FUNCTIONS

• Assists in the planning and implementation of office events.
• Ensures all offices permits and licenses are registered and renewed on time.
• Ensures office supplies (Drinking water, Papers, Inks, Pens, Printers, etc.,) are maintained, including checking inventory and stocks and working with vendors to ensure adequate levels of necessary supplies at all times.