Procurement Associate (Project base)

Activation Machine Inc.; Cebu City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Activation Machine Inc. in Cebu City is seeking a procurement coordinator to manage supplier relations, internal stakeholder alignment, and essential admin duties.

You will source suppliers, review contracts, issue POs, and monitor compliance with quality, delivery, and cost standards. Responsibilities include collaborating with internal teams, ensuring accurate pricing and timely deliveries, controlling costs, planning office events, and maintaining licenses and office supplies in a fast-paced

Responsibilities

• Source new suppliers and recommend enlistment on accreditation
• Ensure suppliers meet quality, delivery timelines and cost standards
• Secure and review contracts with suppliers and service providers
• Negotiate maximum credit terms and costs with suppliers including direct payment from Head Office
• Issue Purchase Orders with accuracy and timeliness
• Conduct periodic business reviews with suppliers to ensure audit-free transactions and SLAs
• Collaborate with internal stakeholders to understand procurement needs and provide guidance through the procurement process
• Coordinate with stakeholders on Purchase Order issuance
• Ensure correct pricing, quality standards, complete documentation and on-time delivery of all purchases
• Ensure cost efficiency in all purchases
• Provide innovative products for future needs
• Assist in planning and implementing office events
• Ensure all permits and licenses are registered and renewed on time
• Maintain office supplies and inventory with vendors to ensure adequate levels

Job description

Responsibilities / Duties:

A. SUPPLIER MANAGEMENT

• Source new suppliers and recommend them for enlistment on accreditation
• Ensure that new suppliers are able to meet standards such as quality of product or service, delivery timeline and costs
• Secure and review contracts with suppliers and service provider
• Negotiate and secure maximum credit terms and cost with suppliers including direct payment arrangement from Head Office
• Issue Purchase Orders to suppliers, ensuring accuracy and timeliness of issuance
• Conduct periodic business review with existing suppliers to ensure audit-free transactions and SLA is being met

B. INTERNAL CUSTOMER MANAGEMENT

• Collaborate with internal stakeholders to understand their procurement needs and provide guidance and support throughout the procurement process.
• Align and coordinate with stakeholder/s on Purchase Order issuance
• Ensure correct pricing, quality standards, complete documentation and on time and in full delivery of all purchases
• Ensure cost efficiency in all purchases.
• Provide innovative products for future needs.

C. ADMINISTRATIVE FUNCTIONS

• Assists in the planning and implementation of office events.
• Ensures all offices permits and licenses are registered and renewed on time.
• Ensures office supplies (Drinking water, Papers, Inks, Pens, Printers, etc.,) are maintained, including checking inventory and stocks and working with vendors to ensure adequate levels of necessary supplies at all times.