Procurement Associate (Project base) SL

Activation Machine Inc.; Laguna; On-site; PHP 240,000 - 480,000; Full time

Job summary

Activation Machine Inc. in Laguna, Philippines is seeking a procurement/administrative professional to manage supplier relations, coordinate with internal stakeholders, and handle essential office support tasks.

The role emphasizes negotiating terms, ensuring quality and timely deliveries, and maintaining compliant procurement processes. The successful candidate will review contracts, issue purchase orders, and optimize purchasing costs while supporting office operations and event planning.

Responsibilities

• Source new suppliers and recommend them for enlistment on accreditation.
• Ensure that new suppliers are able to meet standards such as quality of product or service, delivery timeline and costs
• Secure and review contracts with suppliers and service provider
• Negotiate and secure maximum credit terms and cost with suppliers including direct payment arrangement from Head Office
• Issue Purchase Orders to suppliers, ensuring accuracy and timeliness of issuance
• Conduct periodic business review with existing suppliers to ensure audit-free transactions and SLA is being met
• Collaborate with internal stakeholders to understand their procurement needs and provide guidance and support throughout the procurement process.
• Align and coordinate with stakeholder/s on Purchase Order issuance
• Ensure correct pricing, quality standards, complete documentation and on time and in full delivery of all purchases
• Ensure cost efficiency in all purchases.
• Provide innovative products for future needs.
• Assists in the planning and implementation of office events.
• Ensures all offices permits and licenses are registered and renewed on time.
• Ensures office supplies (Drinking water, Papers, Inks, Pens, Printers, etc.,) are maintained, including checking inventory and stocks and working with vendors to ensure adequate levels of necessary supplies at all times.

Job description

Responsibilities / Duties:

A. SUPPLIER MANAGEMENT

• Source new suppliers and recommend them for enlistment on accreditation
• Ensure that new suppliers are able to meet standards such as quality of product or service, delivery timeline and costs
• Secure and review contracts with suppliers and service provider
• Negotiate and secure maximum credit terms and cost with suppliers including direct payment arrangement from Head Office
• Issue Purchase Orders to suppliers, ensuring accuracy and timeliness of issuance
• Conduct periodic business review with existing suppliers to ensure audit-free transactions and SLA is being met

B. INTERNAL CUSTOMER MANAGEMENT

• Collaborate with internal stakeholders to understand their procurement needs and provide guidance and support throughout the procurement process.
• Align and coordinate with stakeholder/s on Purchase Order issuance
• Ensure correct pricing, quality standards, complete documentation and on time and in full delivery of all purchases
• Ensure cost efficiency in all purchases.
• Provide innovative products for future needs.

C. ADMINISTRATIVE FUNCTIONS

• Assists in the planning and implementation of office events.
• Ensures all offices permits and licenses are registered and renewed on time.
• Ensures office supplies (Drinking water, Papers, Inks, Pens, Printers, etc.,) are maintained, including checking inventory and stocks and working with vendors to ensure adequate levels of necessary supplies at all times.