Procurement Assistant | Onsite | Pampanga | Day Shift

Emapta; Pampanga; On-site; PHP 357,000 - 469,000; Full time

Benefits offered by this job

Competitive Salary Package

Day Shift schedule

Permanent WFH arrangement

HMO coverage with free dependent upon

Prime office location in Pampanga

Salary Advance Program

Emapta Academy courses

Office gym access

Lifestyle perks

Employee referral incentives

Government and Emapta benefits

15–20 annual leaves

Job summary

Emapta Philippines is seeking a Procurement Assistant to support a mining and metals client from Australia. The role centers on reviewing requisitions, creating POs, and liaising with suppliers to ensure timely, compliant processing.

The position is onsite in Pampanga with standard day shifts and ongoing professional development through Emapta Academy. Ideal candidates have 3–5 years in procurement, strong Excel/ERP skills, and excellent English communication.

Qualifications

• 3–5 years of experience in procurement, purchasing, supply chain, shared services support, or related admin work.
• Familiarity with requisitions, approvals, purchase orders, supplier communications, and expediting.
• Strong attention to detail and data entry accuracy.
• Confident written and verbal English communication skills.
• Proficiency in Microsoft Office applications (Excel, Outlook, Teams) and comfort with ERP/procurement systems.

Responsibilities

• Requisition Review and Triage: verify completeness, correct coding, and approvals; return incomplete requests with guidance.
• Purchase Order Creation and Processing: convert PRs to POs; verify pricing, taxes, freight, Incoterms, delivery, and terms.
• Procurement Inbox and Stakeholder Support: monitor inbox, provide guidance on PR/PO statuses.
• Sourcing and Supplier Coordination: request quotes, compare responses, onboard suppliers.
• Expediting and Order Follow-Up: track POs, confirm deliveries, resolve delays.
• Reporting: maintain PR-to-PO cycle times, backlog, and open orders; assist in month-end processing.
• Data Integrity, Compliance, and Continuous Improvement: ensure policies, DoA, supplier terms; maintain master data.
• Key Deliverables and KPIs: meet SLA targets, PO accuracy, inbox response times.

Skills

Procurement domain knowledge

Attention to detail

Written and verbal English

ERP and procurement systems

Tools

Pronto ERP

Cognos reporting

Power BI

Excel

Outlook

Teams

Job description

Power Smarter Procurement in Australia's Mining and Metals Industry

Behind every productive mining operation is a procurement team that keeps materials, suppliers, and timelines moving. The Procurement Assistant strengthens this engine through accurate purchasing, responsive coordination, and compliant execution. Your work will support operational continuity across Australia while building a long-term global career with Emapta, where top 1% talent gains premium opportunities, meaningful impact, and lasting professional growth ahead.

Snapshot

• Employment Type: Full-time
• Work Setup: Onsite, Pampanga
• Shift: Day Shift, 6:00 AM - 3:00 PM PH, Monday - Friday/Thursday - Monday, Consecutive Off

Benefits

• Competitive Salary Package
• Day Shift schedule
• Permanent WFH arrangement
• HMO coverage with free dependent upon regularization
• Prime office location in Pampanga (Conveniently accessible by PUVs, with nearby restaurants and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

Essential

• 3-5 years of experience in procurement, purchasing, supply chain, shared services support, or administrative work involving similar transactions
• Familiarity with procurement processes, including requisitions, approvals, purchase orders, supplier communications, and basic expediting
• Strong attention to detail and accuracy in data entry and document control
• Confident written and verbal English communication skills
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Teams
• Ability to work comfortably with ERP and procurement systems

Desirable

• Hands-on experience with Pronto ERP and Cognos reporting
• Understanding of basic commercial terms, including pricing, payment terms, lead times, and service or stock items
• Exposure to compliance controls, such as Delegation of Authority (DoA), preferred supplier arrangements, and three-way matching
• Background supporting multiple regions or time zones within offshore or shared services environments
• Working knowledge of Power BI for analyzing data, creating visualizations, and supporting decision-making

Personal Attributes and Behaviors

• Customer-focused and service-oriented approach, with the ability to manage competing priorities calmly
• Proactive follow-through and strong ownership of tasks from initiation to completion
• Ability to work effectively within structured processes, seek clarification, and follow standard procedures
• Continuous improvement mindset, with the initiative to recommend practical changes that enhance speed and quality
• Collaborative work style and sound judgment when escalating issues

Responsibilities

Requisition Review and Triage

• Review incoming purchase requisitions (PRs) for completeness, accurate coding, supporting documentation, and required approvals.
• Validate item or service descriptions, quantities, delivery dates, cost center or general ledger coding, and supplier information.
• Return incomplete or noncompliant requests to stakeholders with clear guidance on the required corrections.
• Escalate exceptions and policy breaches, including missing approvals, inappropriate vendor selection, and split purchases.

Purchase Order Creation and Processing

• Convert approved PRs into purchase orders (POs) within the ERP or procurement system.
• Verify PO details, including pricing, taxes, freight charges, applicable Incoterms, delivery locations, and payment terms.
• Dispatch POs to suppliers and confirm receipt or acknowledgment when required.
• Maintain complete purchasing documentation and accurate system records to support audit requirements.

Procurement Inbox and Stakeholder Support

• Monitor and manage the procurement or purchasing inbox in accordance with agreed service-level agreements (SLAs) and key performance indicators (KPIs).
• Provide first-line support to internal stakeholders regarding PR and PO statuses, process guidance, and policy inquiries.
• Liaise with suppliers to resolve operational questions involving PO details, delivery dates, and documentation requests.

Sourcing and Supplier Coordination

• Support sourcing activities by requesting quotations, collecting supplier responses, and preparing quote comparisons.
• Coordinate supplier onboarding documentation and route requests through the appropriate approval channels.
• Manage supplier communications and store all supporting documentation appropriately.

Expediting and Order Follow-Up

• Track open POs and follow up with suppliers regarding order confirmations, lead times, and delivery updates.
• Resolve delivery delays by coordinating with suppliers and internal requesters.
• Communicate expected delivery timelines, changes, and potential issues to relevant stakeholders.

Reporting

• Prepare and maintain procurement reports covering PR-to-PO cycle times, PO volumes, backlog statuses, and open orders.
• Monitor procurement service levels, including inbox response times and transaction turnaround times.
• Produce ad hoc reports for procurement, finance, and business stakeholders to support operational reviews and decision-making.
• Assist with month-end and period-end reporting, including open PO reviews, accrual support, and related tracking.
• Analyze trends, recurring issues, and data anomalies, and elevate relevant insights to senior procurement team members.

Data Integrity, Compliance, and Continuous Improvement

• Ensure procurement transactions comply with established policies, Delegation of Authority requirements, and preferred supplier arrangements.
• Maintain accurate master data, including supplier details, item or service descriptions, and applicable pricing references.
• Identify recurring issues and recommend improvements to templates, standard procedures, frequently asked questions, and process guidance.
• Fulfill audit requests by providing complete procurement documentation and supporting evidence trails.

Key Deliverables and Performance Indicators

• Meet established SLA targets for PR-to-PO cycle times.
• Maintain a high PO accuracy rate with minimal rework caused by coding, pricing, tax, or vendor errors.
• Achieve established SLA targets for inbox response and issue resolution times.
• Reduce noncompliant purchases and improve the completeness of PR submissions.
• Maintain complete, accurate, and audit-ready procurement documentation.

About the Client

Our client is an established Australian mining and exploration company operating a major bauxite mine in North Queensland. Since commencing production, the business has supplied quality bauxite to international markets, supporting the growing global demand for aluminium. Its streamlined mining, screening, barging, and transshipping operations reflect a commitment to efficiency and responsible production. Guided by strong values in safety, teamwork, environmental stewardship, integrity, and continuous improvement, the organization creates sustainable value for customers, investors, employees, and surrounding communities across Cape York.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.