Procurement/Admin Assistant (Casual)

Good Neighbors Philippines; Bulacan; On-site; PHP 279,000 - 502,000; Full time

Job summary

Good Neighbors Philippines seeks a capable Procurement & General Services staff to source suppliers, review purchases, and manage PO processing. The role covers inventory control, supplier relations, and admin support for office operations.

The candidate should have an IT/CS/Engineering background, with strong MS Office and Google Workspace skills, and good communication in a collaborative team setting.

Qualifications

• Bachelor's degree in IT/CS/Engineering or related field.
• Preferably with 3 years of relevant experience.
• Proficient in MS Office and Google Workspace tools.
• Background knowledge in IT/Programming; hardware troubleshooting is a plus.

Responsibilities

• Sourcing suppliers, contractors, and tabulating quotations.
• Reviewing and analyzing products and services to be purchased.
• Preparing Purchase Orders and ensuring delivery of items.
• Ensuring goods received match the PO and are undamaged.
• Managing inventories and updating supplier database and pricing records.
• Negotiating contracts and maintaining supplier relations.
• Handling general office administration and facilities support as needed.
• Following HR&GSU guidance and completing assigned admin tasks.

Skills

Attention to detail

Communication skills

Teamwork

Interpersonal skills

Education

IT/CS/Engineering degree

Tools

MS Office

Google Sheets

Google Docs

Job description

Essential Responsibilities

I. Procurement

• Sourcing of suppliers, contractors and tabulation of quotations.
• Review and analyze product and services to be purchased.
• Preparation of Purchase Order (PO) and ensure delivery of items purchased.
• Ensure goods received are not damaged and in accordance with the PO.
• Follow and enforce the organization’s procurement policies and procedures
• Manage inventories and maintain accurate purchase and pricing records.
• Maintain and update supplier database.
• Maintain good supplier relations and negotiate contracts.
• Other tasks that maybe assigned from time to time by the Procurement Manager

II. General Services

• General Affairs Task
• Manage day to day admin related activities (Bills Payment, Rentals, Maintenance of Equipment and Facilities.
• Provide administrative support to ensure efficient operation of the office.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Follow and comply tasks assigned by the HR & GSU Manager

Qualifications

• Must be a graduate of any Internet Technology, Information System, Computer Science, Computer Engineering, Computer Programming (or other related courses)
• Preferably with three (3) years of relevant experience
• Proficient in MS Office (Word, Excel, PowerPoint), Google Sheets, Docs etc. and other related software
• With comprehensive background/knowledge in IT/Programming
• Knowledgeable in hardware troubleshooting is an advantageShows attention to details and with high level of accuracy
• Good oral and written communication skills
• Good interpersonal skills and ability to work with a team