Process Executive – Payroll

Ramco Systems Inc.; Philippines; On-site; PHP 350,000 - 600,000; Full time

Job summary

Ramco Systems Inc. in the Philippines is seeking a payroll specialist to manage end-to-end payroll processing, ensuring accuracy, timely delivery, and compliance with SLAs.

You will validate inputs, maintain employee data, perform calculations, and coordinate with clients across multiple accounts. The role requires advanced Excel skills, attention to detail, and ability to handle year-end activities such as Alphalist submissions and BIR forms, while aligning with Philippine tax and labor

Qualifications

• Hands-on experience in processing payroll for medium to large headcounts.
• Experience with year-end activities: Alphalist, DAT file, BIR 2316.
• Advanced Excel for payroll analysis, validation, reporting.
• Ability to work across time zones and multiple client accounts.
• Commitment to data integrity and compliance with regulations.

Responsibilities

• Validate payroll inputs and maintain employee data.
• Perform payroll calculations, adjustments, and reconciliations.
• Ensure compliance with tax, SSS, PhilHealth, Pag-IBIG and labor laws.
• Deliver payroll services and client reports within SLAs.
• Coordinate payroll activities across client accounts and resolve issues.
• Prepare monthly payroll reports, reconciliations, and variance analysis.
• Handle year-end activities including Alphalist and BIR 2316.

Skills

Payroll processing

Excel advanced

Time zone flexibility

Job description

Manage end-to-end Philippines payroll processing, ensuring accuracy, timeliness, and compliance with established payroll calendars and service level agreements (SLAs). Perform day-to-day payroll operations, including payroll input validation, employee data maintenance, payroll calculations, adjustments, deductions, and reconciliations. Ensure full compliance with Philippine tax regulations, SSS, PhilHealth, Pag-IBIG, and other applicable labor laws.

Key responsibilities

Perform day-to-day payroll operations, including payroll input validation, employee data maintenance, payroll calculations, adjustments, deductions, and reconciliations

Ensure full compliance with Philippine tax regulations, SSS, PhilHealth, Pag-IBIG, and other applicable labor laws

Support multiple client accounts by delivering payroll services and client reports within stipulated timelines while maintaining a high level of accuracy and quality

Independently manage client payroll accounts, coordinate payroll activities, proactively resolve issues, and meet client expectations with minimal supervision

Prepare, review, and validate monthly payroll reports, reconciliations, variance analysis, and management reports

Handle year-end payroll activities, including Alphalist submission, DAT file preparation, and BIR Form 2316 generation and submission

Process and reconcile statutory contributions, including SSS, PhilHealth, Pag-IBIG Fund, and BIR Withholding Taxes

Prepare and submit statutory reports and tax filings

Maintain payroll documentation, audit evidence, process records, and compliance-related reports

Collaborate closely with clients and stakeholders to gather payroll inputs, clarify requirements, and resolve payroll-related concerns within agreed timelines

About you

Hands-on experience in processing payroll for medium to large employee headcounts while maintaining high standards of data integrity

Proven experience in handling year-end payroll activities, including Alphalist submission, DAT file preparation, and BIR Form 2316 generation and submission

Advanced Microsoft Excel skills for payroll analysis, data validation, reporting, reconciliation, and trend analysis

Demonstrate flexibility to support multiple time zones and business requirements as needed

Willingness to provide additional support during critical payroll cycles, month-end activities, year-end processing, system implementations, and payroll delivery deadlines

Demonstrate reliability, accountability, and a long-term commitment to the role, ensuring stability and continuity of payroll operations

Ability to continuously identify process improvement opportunities to enhance payroll accuracy, operational efficiency, and customer satisfaction

Ramco is a fast-growing enterprise software player disrupting the market with its multi-tenant cloud and mobile-based enterprise software in HCM and Global Payroll, ERP and M&E MRO for Aviation. Part of the USD 1 billion Ramco Group, Ramco Systems focuses on Innovation and Culture to differentiate itself in the marketplace. On Innovation front, Ramco has been focusing on moving towards Cognitive and Robotic ERP with features such as Chatbots - which allows users to complete transaction using natural conversations; Mail Bot - transact with the application by just sending an email; HUB It - a one screen does it all concept built to address all activities of a user; Thumb It - mobility where the system presents users with option to choose rather than type values and Prompt It - a cognitive ability which will let the system complete the transaction and prompts the user for approval.

With 1600+ employees spread across 24 offices, globally, Ramco follows a flat and open culture where employees are encouraged to share knowledge and grow. No Hierarchies, inspiring workplaces with Cabin-less Offices, Respect work and not titles, among others are what makes the team say, Thank God it's Monday!

Only APAC vendor to be positioned in Gartner Magic Quadrant for Cloud Financials & Cloud HCM Suites; Enters as a Contender in The Forrester Wave (TM): SaaS Human Resource Management Systems, Q3 2017 Recognized as a 'Highly Recommended' Payroll Software Supplier of the Year 2017 by Global Payroll Association; Winner of ISG Award for Innovation; Chosen as Preferred Next-Gen MRO IT Vendor by ARSA; Winner of HR Vendors of the Year Award 2015 & 2016; Winner of CIO Choice Honor & Recognition 2016