Process Coordinator

Keka Technologies Private Limited; Hinoba-an; On-site; PHP 180,000 - 300,000; Full time

Job summary

Keka Technologies Private Limited in the Philippines invites applications for the Executive / Jr. Executive – SCM & Odoo Operations role.

The position supports the SCM department with day-to-day Odoo ERP transactions, documentation, order processing, and cross-functional coordination. You will create and process SO, MR, and PO in Odoo, manage GRN, and keep master data and MIS reports up to date, while ensuring accuracy and timely approvals across Procurement, Stores, Logistics, Projects, Sales

Qualifications

• Graduate in Commerce, Supply Chain, Logistics, Operations, BBA or related field.
• Freshers can be considered.
• 0–2 years in SCM, Procurement, Stores, Logistics or ERP operations.
• Odoo experience will be preferred; strong Excel and computer skills encouraged.

Responsibilities

• Create and process Sales Orders (SO) in Odoo.
• Create and process Material Requests (MR) and Purchase Orders (PO).
• Process Goods Receipts / GRN with Stores/Warehouse.
• Maintain master data (Product/Vendor/Customer/Location) and ensure data accuracy.
• Prepare daily/weekly SCM reports from Odoo and Excel trackers.

Skills

Basic understanding of Supply Chain

Computer knowledge

MS Excel knowledge

Communication and coordination

Data handling / large data

Willingness to learn Odoo ERP

Education

Graduate in Commerce / Supply Chain / related field

Tools

Odoo ERP

MS Excel

Job description

Executive / Jr. Executive – SCM & Odoo Operations

Department: Supply Chain Management (SCM)

Designation: Executive / Jr. Executive – SCM & Odoo Operations

Experience: 0–2 Years

Industry: Solar / Manufacturing / EPC

1. Job Purpose

To support the SCM department in day-to-day Odoo ERP transactions, documentation, order processing and coordination with Procurement, Stores, Logistics, Projects, Sales and Finance teams.

The candidate will be responsible for ensuring that all SCM transactions are entered correctly and on time in Odoo.

2. Key Responsibilities

Odoo ERP Operations

• Create and process Sales Orders (SO) in Odoo.
• Create and process Material Requests (MR) as per approved requirements.
• Create/maintain Purchase Requests and other SCM-related transactions as applicable.
• Prepare and process Purchase Orders (PO) under the guidance of the procurement team.
• Process Goods Receipts / GRN in coordination with the Stores/Warehouse team.
• Process material transfers between locations/warehouses.
• Update dispatch and delivery-related information in Odoo.
• Maintain proper documentation against each transaction.
• Check that required approvals are completed before processing transactions.
• Identify incorrect or incomplete entries and coordinate for correction.

SCM Coordination

• Coordinate with Procurement, Stores, Warehouse, Logistics, Projects and Finance teams.
• Follow up for pending SO, MR, PO, GRN and other SCM transactions.
• Maintain daily status of pending SCM transactions.
• Support the SCM team in maintaining accurate system records.
• Coordinate with users/departments to resolve Odoo transaction-related issues.

MIS & Reporting

• Prepare daily/weekly SCM reports from Odoo.
• Prepare reports for:
  • Open SO
  • Pending MR
  • Open PO
  • Pending GRN
  • Material transfer
  • Pending dispatch
  • Other SCM activities
• Maintain Excel-based trackers wherever required.

Master Data Support

• Support creation/update of:
  • Product/item master
  • Vendor master
  • Customer master
  • Warehouse/location master
  • UOM and other basic SCM master data
• Ensure duplicate or incorrect entries are avoided.

3. Candidate Profile

Qualification:

• Graduate in Commerce, Supply Chain, Logistics, Operations, BBA, B.Com or related field.
• Freshers can be considered.

Experience:

• 0–2 years in SCM, Procurement, Stores, Logistics or ERP operations.
• Candidates with Odoo experience will be preferred.
• Freshers with good Excel and computer skills can also be considered.

4. Required Skills

• Basic understanding of Supply Chain processes.
• Good computer knowledge.
• Good MS Excel knowledge.
• Good communication and coordination skills.
• Ability to work with large amounts of data.
• Willingness to learn Odoo ERP.

5. Preferred Skills

• SAP/ERP experience.
• Knowledge of SO, MR, PO, GRN and inventory processes.
• Basic understanding of warehouse and logistics operations.

6. Key Performance Indicators – KPI

• Accuracy of Odoo transactions.
• Timely processing of SO/MR/PO/GRN.
• Number of transaction errors.
• Timely closure of pending transactions.
• Data accuracy in Odoo.
• Timely SCM MIS submission.
• Proper documentation and approvals.

7. Ideal Candidate

The ideal candidate should be:

• Computer and ERP friendly
• Good in Excel
• Good at data entry and documentation
• Good at following up with different departments
• Detail-oriented
• Willing to learn SCM processes
• Comfortable working in Odoo for most of the working day

Freshers with good communication, Excel knowledge and willingness to learn Odoo can be considered.

Required Skills