PMO Specialist

AIA Hong Kong and Macau; Philippines; On-site; PHP 279,000 - 502,000; Full time

Job summary

MediCard Phils., Inc. is seeking a Project Associate to provide essential support to project and program teams by managing schedules, tracking progress, and ensuring smooth coordination across initiatives. This hands-on role helps the Governance Manager maintain PMO standards and reporting requirements while keeping PMO tools up to date.

The role emphasizes organizing meetings, documenting actions, and ensuring timely governance reporting to support governance and operational efficiency.

Responsibilities

• Coordinate project schedules and timelines – Assist in planning and maintaining calendars for cross-project and program-level activities, ensuring alignment and avoiding conflicts.
• Support project tracking and documentation – Maintain project trackers, status reports, and documentation to support project managers and ensure visibility of progress.
• Facilitate logistics and assist in Governance activities – Organize project meetings, prepare minutes, follow up on action items, and ensure stakeholders are informed and engaged.
• Maintain project tools and repositories – Ensure project data is up-to-date in PMO tools (e.g., SharePoint, Monday.com, Excel trackers), and support teams in using these tools effectively.
• Support ad hoc PMO initiatives – Participate in special projects, process improvements, or internal PMO activities as needed.

Skills

Project coordination

Scheduling

Documentation

Governance

PMO standards

SharePoint

Monday.com

Excel

Stakeholder comms

Tools

SharePoint

Monday.com

Excel

Job description

MediCard Phils., Inc. is one of the country's leading HMO and the only HMO founded and run by Doctors. Since its inception, the concept of service-oriented total health care has been the molding ideal of MediCard. The competition is vast, and the benefits being offered by the competitors are tempting. However, MEDICard has taken the lead in providing innovative and productive ideas that cut down the cost of health maintenance without compromising its quality. MediCard now boasts of more than half a million members and over 54,000 accredited doctors in over 1,000 hospitals and clinics nationwide. It also operates 16 MediCard free-standing clinics that provide services at par with those offered by hospitals minus the confinement.

MediCard is currently looking for assertive, dynamic and energetic individuals to fill up the following vacancy: The Project Associate provides essential support to project and program teams by managing schedules, tracking progress, and ensuring smooth coordination across initiatives. This role also assists the Governance Manager in maintaining compliance with PMO standards and reporting requirements. It’s a hands‑on role that keeps projects organized and moving, while contributing to governance and operational efficiency.

• Coordinate project schedules and timelines – Assist in planning and maintaining calendars for cross-project and program-level activities, ensuring alignment and avoiding conflicts. (~30%)
• Support project tracking and documentation – Maintain project trackers, status reports, and documentation to support project managers and ensure visibility of progress. (~30%)
• Facilitate logistics and assist in Governance activities – Organize project meetings, prepare minutes, follow up on action items, and ensure stakeholders are informed and engaged. Help with preparation of governance reports, compliance checks, and documentation reviews to support PMO and non-PMO standards and processes (~20%)
• Maintain project tools and repositories – Ensure project data is up-to-date in PMO tools (e.g., "SharePoint", "Monday.com", "Excel trackers"), and support teams in using these tools effectively. (~15%)
• Support ad hoc PMO initiatives – Participate in special projects, process improvements, or internal PMO activities as needed. (~5%)