PMO Coordinator: Drive Projects & Governance

AIA Hong Kong and Macau; Philippines; On-site; PHP 279,000 - 502,000; Full time

Job summary

MediCard Phils., Inc. is seeking a Project Associate to provide essential support to project and program teams by managing schedules, tracking progress, and ensuring smooth coordination across initiatives. This hands-on role helps the Governance Manager maintain PMO standards and reporting requirements while keeping PMO tools up to date.

The role emphasizes organizing meetings, documenting actions, and ensuring timely governance reporting to support governance and operational efficiency.

Responsibilities

• Coordinate project schedules and timelines – Assist in planning and maintaining calendars for cross-project and program-level activities, ensuring alignment and avoiding conflicts.
• Support project tracking and documentation – Maintain project trackers, status reports, and documentation to support project managers and ensure visibility of progress.
• Facilitate logistics and assist in Governance activities – Organize project meetings, prepare minutes, follow up on action items, and ensure stakeholders are informed and engaged.
• Maintain project tools and repositories – Ensure project data is up-to-date in PMO tools (e.g., SharePoint, Monday.com, Excel trackers), and support teams in using these tools effectively.
• Support ad hoc PMO initiatives – Participate in special projects, process improvements, or internal PMO activities as needed.

Skills

Project coordination

Scheduling

Documentation

Governance

PMO standards

SharePoint

Monday.com

Excel

Stakeholder comms

Tools

SharePoint

Monday.com

Excel

Job description

MediCard Phils., Inc. is seeking a Project Associate to provide essential support to project and program teams by managing schedules, tracking progress, and ensuring smooth coordination across initiatives. This hands-on role helps the Governance Manager maintain PMO standards and reporting requirements while keeping PMO tools up to date.

The role emphasizes organizing meetings, documenting actions, and ensuring timely governance reporting to support governance and operational efficiency.