Places Supervisor

Tap Growth ai; Quezon City; On-site; PHP 502,000 - 837,000; Full time

Job summary

Ubiquity in Manila is seeking a Places Supervisor to manage trackers, inventories, and the daily needs of multiple sites. You will coordinate with procurement, sourcing, logistics and document requirements, ensuring timely delivery and reporting.

Join a team that values service quality, safety, and proactive maintenance. The role requires managing facilities staff, contractors, and vendors while upholding health and safety standards across locations.

Qualifications

• Minimum three years of work experience with a strong customer-service orientation.
• Strong English communication skills (spoken and written).
• Experience with dealing/managing contractors/skilled trades.
• Excellent organizational, coordinating, and multi-tasking abilities.
• Willing to report to a changing work shift based on business needs, including night shift.
• Experience with high-volume administrative / production environments.
• Experience with BPO setup is a plus.

Responsibilities

• Maintain tracker and inventory records and upload logs for centralized reporting.
• Coordinate with procurement, sourcing, logistics, and other departments to meet site requests.
• Oversee preventive maintenance and ensure safety standards across sites.
• Ensure facilities are ready for daily employee needs and compliant with health and safety rules.
• Delegate tasks to facilities staff and manage external contractors and vendors.
• Perform routine maintenance inspections and help plan budgets and timeframes.
• Handle other duties as assigned.

Skills

Customer service

English communication

Contractor management

Multitasking

Team coordination

Shift flexibility

Education

Bachelor's degree in Business Administration

Job description

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn’t just a philosophy—it’s the foundation of who we are and what we do. As a Places Supervisor, you’ll embody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do

• Ensuring all tracker and inventory are maintained . Documented and processed scanned logs uploaded by each of the assigned sites specialist and security for centralized reporting of inventory and monitoring of trackers, incident reports and safety monitoring or risk assessments.
• Communicates to each department’s various requirements (procurement, sourcing, logistics, engagement assistance and document requirement processing) and ensures its delivery per request per site.
• Monitoring and implementation or recommendation of all Places equipment and facilities preventive maintenance across assigned sites. Ensuring all needed standards are met, repaired and or upgrade as needed.
• Ensure that the facility is ready for all employee needs daily. All building facilities adhere to proper safety standards and cleaning procedures. Maintain equipment and building provisions to meet health and safety requirements. Organize and plan building installments and refurbishments. Supervise facilities staff and communicate with external contractors and vendors. Keep building and all facilities up to code and accurately follow maintenance protocol
• Delegate cleaning and maintenance responsibilities to team members. Run routine maintenance inspections. Monitor interior and exterior areas of buildings for cleanliness and general conservation. Prepare and implement project budgets and timeframes. Comply with all health and safety policies and procedures. Support maintenance and installment work as needed.
• Other duties as assigned

Qualifications

• At least three years’ work-related experience with a strong customer-service orientation.
• Has strong English communication skills (spoken and written).
• Has client-facing responsibilities in previous and/or current work.
• Has good organization, coordinating, and multi-tasking skills.
• Willing to report to a changing work shift based on business needs, including night shift.
• Experience with high volume administrative / production environments.
• Experience with dealing/managing contractors/skilled trades.
• Able to make / discern day to day decisions.
• Thorough knowledge of functional area and department processes.
• Experienced to handle customer calls, requests and deal with the resolutions and provide regular feedback until closure to stakeholders.
• Experience with multiple facilities or related industries is a plus.
• Experience with BPO setup is a plus.

Qualifications Education

• A graduate of any four-year course preferably degrees related to office and/or business administration. If not then equivalent of 5 years experience working as a Facilities Supervisor.

Skills/Knowledge/Abilities

• He/she possesses basic legal understanding of Facilities related compliance matters (such as PEZA, LGU, DOLE, OSH etc.). Have a well-developed communication and presentation skills. Must possess maturity as this person requires dealing with a diverse group of people and stakeholders. Have the patience, courtesy and discipline to work independently.

Why Join Us?

Head

Access to career development programs that help you grow professionally and personally.

Heart

Be part of a people-first culture that values your contributions and supports your aspirations.

Hustle

Thrive in a dynamic, fast-paced environment where your hard work and dedication are celebrated.

At Ubiquity, we’re more than a workplace—we’re a community that’s invested in your success.