Personal Assistant

TOA Global; Manila; On-site; PHP 804,000 - 1,116,000; Full time

Benefits offered by this job

Service Incentive Leaves

HMO & Life Insurance

Work-from-Home Arrangement

Executive Exposure

Job summary

TOA Global is seeking an experienced Personal Assistant to support Partners in audit and professional services operations. You will manage conflict checks, client acceptance, billing cycles, and APS/Vault onboarding while ensuring strong compliance with internal processes.

The role requires 5+ years in a similar audit-focused admin position, excellent English communication, and proficiency with APS tools. A full-time remote setup is offered, with ongoing executive exposure and process-driven

Qualifications

• Minimum of 5+ years of dedicated experience as a Personal Assistant, Executive Assistant, or Practice Administrator specifically within an Audit or public accounting environment.
• Strong, functional proficiency in APS tools and practice management systems.
• Exceptional organizational and time-management skills with ability to multitask.
• Superior verbal and written English communication skills.
• Proactive mindset to anticipate needs and resolve bottlenecks.

Responsibilities

• Prepare conflict checks and client acceptance docs; manage engagement letters and formal correspondence.
• Own client onboarding in APS and Vault; manage monthly billing cycles and follow up on invoices.
• Maintain essential firm tracking systems, including audit lockdown tracker and staff schedules.
• Produce weekly timesheet summaries and CPD compliance reports for Partners.
• Coordinate high-priority meetings and CPD registers; assist in client proposals.

Skills

English Communication

Audit Knowledge

APS Tools

Billing & Invoicing

Executive Support

Time Management

Tools

APS

Vault

Job description

Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT

Salary Range: Php 72,000 - Php 100,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting and audit industries.

As a Personal Assistant, you are the strategic "right hand" to the firm's Partners. This is not a general administration role; it is a specialized position requiring a deep understanding of the Audit lifecycle and professional services operations. You will manage critical administrative workflows-from conflict checks to 60-day lockdown trackers-that allow our Partners to focus on high-level decision-making and strategic client advisory. Enjoying the ultimate flexibility of a full-time remote work arrangement, you will be the engine that keeps executive operations running seamlessly.

Your Impact

• Audit & Compliance Administration: Support the front-end of the audit process by preparing conflict checks and client acceptance documentation. Manage the execution of engagement letters, opinions, and formal correspondence, ensuring all financial packages are perfectly collated.
• Practice Management (APS/Vault): Take full ownership of setting up new clients and maintaining core database details within APS and Vault. Process monthly client billing cycles and proactively follow up on outstanding invoices to protect healthy firm cash flow.
• Operational Tracking: Manage essential firm tracking systems, including staff movement schedules for specific divisions and the critical 60-day audit lockdown tracker, ensuring all administrative compliance markers are met without fail.
• Performance Reporting: Prepare weekly timesheet summaries and HARRIE training compliance reports for Partners. Act as the primary point of contact for internal staff, confidently following up on outstanding items to ensure 100% team compliance.
• Executive Liaison & CPD Management: Coordinate high-priority divisional meetings and in-person training sessions. Manage Partner CPD (Continuing Professional Development) registers, ensuring their professional compliance certifications remain perfectly up to date.
• Proposal Support: Assist in compiling and reviewing comprehensive client proposals, ensuring that the firm's corporate value proposition is presented with the highest level of professionalism and accuracy.

What You Bring

• The Experience: Minimum of 5+ years of dedicated experience as a Personal Assistant, Executive Assistant, or Practice Administrator specifically within an Audit or public accounting environment. You deeply understand the urgency, seasonal cycles, and regulatory nuances of the audit industry.
• Technical Mastery: Strong, functional proficiency in APS tools and practice management systems is essential. You are highly comfortable navigating software to pull operational reports and manage complex billing pipelines.
• Operational Excellence: Exceptional organizational and time-management skills. You are a natural multitasker who can easily manage trackers, reports, and executive diaries simultaneously without losing sight of the finer details.
• Communication Prowess: Superior verbal and written English communication skills. You can confidently collaborate with both onshore Partners and offshore production teams, maintaining a professional yet firm tone when chasing outstanding items.
• The Mindset: A exceptionally high level of proactiveness. You don't wait for instructions; you actively anticipate the needs of the Partners and resolve administrative bottlenecks before they can impact executive schedules.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."
• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
• Day Shift Stability: Enjoy a stable 7:00 AM to 4:00 PM schedule that respects your time, eliminates night shifts, and keeps you perfectly synced with the Australian business day.
• Remote Freedom: Eliminate the daily commute entirely and design your ideal workspace with a full-time, work-from-home arrangement backed by robust corporate IT support.
• Executive Exposure: Elevate your career by working directly with top-tier accounting partners and gaining specialized operational knowledge in international audit frameworks.