Personal Assistant

HRTX; Makati; Hybrid; PHP 420,000 - 720,000; Full time

Job summary

HRTX in the Philippines is seeking a Practice Assistant to provide administrative and executive support to global stakeholders. Hybrid role with 3-4 weeks of onsite training in Makati; flexible day, mid, and night shifts; full-time employment.

Candidates should have a Bachelor's degree and at least 1 year in EA/VA/Admin; experience supporting senior leaders; strong English, MS Office 365, and virtual collaboration tools; multinational experience preferred.

Qualifications

• Bachelor's degree in any field.
• At least 1 year of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar role.
• Experience supporting senior leaders or executives is advantageous.
• Experience in Shared Services, BPO, or multinational corporate environment preferred.
• Strong organizational skills and time management in high-volume settings.
• Excellent written and verbal English communication for a global client base.
• Advanced proficiency with Microsoft Office 365 and virtual collaboration tools.
• Detail-oriented, able to prioritize and meet deadlines.
• Ability to work independently in a remote setup.
• Willingness to undergo 3-4 weeks of onsite training in Makati.

Responsibilities

• Provide administrative and executive support to global stakeholders.
• Manage complex calendars, appointments, and meeting scheduling across time zones.
• Oversee email management, drafts, and meeting logistics.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and maintain legal documents, reports, and administrative records.
• Facilitate virtual meetings, manage video conferencing links, and coordinate tech needs.
• Support day-to-day operational priorities and streamline workflows.
• Build relationships with internal teams and external stakeholders.
• Uphold confidentiality and discretion with sensitive information.
• Perform ad hoc administrative tasks as assigned by practice leadership.

Skills

Calendar management

Travel coordination

Email management

Executive support

MS Office 365

MS Teams / Zoom

Remote work

English communication

Document management

Onsite training

Education

Bachelor's degree

Tools

Microsoft Word / Excel / PowerPoint

Zoom / MS Teams

Job description

Practice Assistant (Remote - Hybrid)

Work Setup: Hybrid (Required to complete 3-4 weeks of onsite training in Makati)

Employment Type: Full-time

Shift: Flexible (Day, Mid, and Night Shift)

Key Responsibilities

• Provide comprehensive administrative and executive support to assigned global stakeholders.


• Manage complex calendars, appointments, and meeting scheduling across multiple time zones.


• Oversee email management, draft professional correspondence, and handle meeting logistics.


• Coordinate complex domestic and international travel arrangements, accommodations, and detailed travel itineraries.


• Prepare, organize, format, and maintain legal documents, reports, and administrative records.


• Facilitate virtual meetings, manage video conferencing links, and coordinate room/tech requirements.


• Support day-to-day operational priorities and streamline administrative workflows.


• Build and maintain collaborative working relationships with internal teams and external global stakeholders.


• Uphold strict confidentiality and discretion when handling sensitive business and legal information.


• Perform ad hoc administrative and coordination tasks as assigned by practice leadership.

Qualifications

• Bachelor's degree in any field (preferred).


• At least 1 year of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar support role.


• Prior experience supporting senior leaders, partners, or corporate executives is a strong advantage.


• Experience in a Shared Services, BPO, or multinational corporate environment is highly preferred.


• Excellent organizational skills with proven time-management ability in a high-volume setting.


• Strong written and verbal English communication skills suitable for a global corporate client base.


• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and modern virtual collaboration tools (e.g., MS Teams, Zoom).


• High attention to detail with the ability to prioritize tasks and meet tight deadlines.


• Capability to work independently and maintain high productivity in a remote setup.


• Willingness to undergo 3-4 weeks (up to 1 month) of mandatory onsite training at our Makati office.


• Flexibility to work across various shift schedules (Day, Mid, or Night) based on business and stakeholder needs.