Permit & Licenses Officer

APPLEONE PROPERTIES INC.; Cebu City; On-site; PHP 360,000 - 480,000; Full time

Job summary

APPLEONE PROPERTIES INC. seeks a regulatory compliance professional to prepare, review, and submit essential documents to satisfy government agency and LGU requirements.

The role involves frequent coordination with internal teams and external bodies, monitoring regulatory updates, and traveling across Metro Cebu and nearby provinces. The candidate will ensure accuracy, manage permit renewals, resolve compliance issues, and maintain robust agency relationships.

Qualifications

• Bachelor’s degree in engineering or architecture.
• 2–3 years in government relations or permit processing.
• Familiarity with interpreting plans/drawings and AutoCAD; travel for work.
• Good working attitude, systematic, flexible, result-oriented, detail-oriented, able to work under pressure with minimal supervision.
• Computer literate with good communication skills.

Responsibilities

• Drafts and reviews forms and documents to align with regulations from local government agencies; checks accuracy before submission.
• Keeps updated on regulatory changes and audits internal copies for compliance.
• Coordinates submission, retrieval, and tracking of documents with city halls and municipalities.
• Handles timely renewal of permits and licenses.
• Addresses discrepancies or compliance issues with agencies and organizes documentation for audits.
• Updates stakeholders on regulatory changes and discusses potential implications.
• Manages and resolves stakeholder inquiries related to compliance processes.
• Cultivates relationships with agency representatives and LGUs for updated procedures.
• Engages in negotiations for compliance challenges or clarifications.
• Flags urgent compliance concerns to top management and disseminates changes to internal teams.

Skills

Attention to Detail

Regulatory Knowledge

Organization & Time Mgmt

Permits & Licenses Management

Problem Solving

Negotiation & Resolution

Integrity & Confidentiality

Govt Liaison & Coordination

Communication & Interpersonal Skills

Mobility & Travel

Education

Bachelor's Degree in Engineering/Architecture

Tools

AutoCAD

Job description

Core Functions

Prepares, reviews, and submits key documents to comply with regulations from various government agencies and LGUs; regularly coordinates with internal teams and external regulatory representatives, monitors policy updates for internal alignment, handles physical document processing, and fosters strong relationships with agencies- often requiring travel across Metro Cebu and nearby provinces.

Functions and Responsibilities

1. 1. Drafts and reviews forms and documents to align with regulations set by local government agencies (i.e. OBO, DENR, NWRB, DSHUD, BIR, SEC, BOC, BOF, ROD and Assessor’s Office), and checks for its accuracy and completeness prior to submission.
2. 2. Stays updated on regulatory modifications from the abovementioned agencies and local government units, and conducts audits of internally retained copies to ensure consistency with compliance standards..
3. 3. Coordinates the submission, retrieval and tracking of documents to and from relevant bodies, including city halls and municipalities.
4. 4. Handles the timely renewal of permits and licenses.
5. 5. Addresses discrepancies or compliance issues promptly with the appropriate agencies, and organizes documentation systematically for potential audits or reviews.
6. 6. Consistently update stakeholders on the status and shifts in regulations, and conducts discussion on the potential implications of changes in agency regulations, if any.
7. 7. Manages and resolves in a timely manner, any stakeholder inquiries related to compliance processes.
8. 8. Cultivates and maintains robust relationships with representatives from the specified agencies and local government units, to remain informed about new procedures or modifications within these entities.
9. 9. Engages in negotiations and discussions for compliance challenges or clarifications.
10. 10. Flags urgent compliance concerns to Top and Senior Management, recommends and implements procedural enhancements for improved efficiency, and disseminates information to internal teams regarding recent regulatory alterations.

Job Competencies

1. 1. Attention to Detail
2. 6. Regulatory and Policy Compliance Knowledge
3. 2. Organization & Time Management
4. 7. Permits and Licenses Management
5. 3. Problem-Solving & Adaptability
6. 8. Negotiation and Issue Resolution
7. 4. Integrity and Confidentiality
8. 9. Government Liaison and Coordination
9. 5. Communication & Interpersonal Skills
10. 10. Mobility & Travel

Job Qualifications

1. 1. Bachelor’s Degree in Engineering/Architecture or related fields.
2. 2. Minimum of 2-3 years of experience in government relations, permit processing or similar role.
3. 3. Familiarity with interpreting plans and drawings, operating AutoCAD, processes of government agencies and enjoys travelling for work, are preferred.
4. 4. With good working attitude, systematic, flexible, result-oriented, keen to details and can work under pressure with less supervision.
5. 5. Computer literate and with good communication skills.