Payroll Team Lead

HelloFresh; Taguig; On-site; PHP 1,004,000 - 1,562,000; Full time

Job summary

HelloFresh in the Philippines is seeking a Payroll Team Leader to ensure accurate, timely payroll processing, maintain compliance, and partner with employees and managers across the business. Lead and develop a high-performing payroll team, implement strong controls, and drive continuous improvement in policies, reporting, and systems to support monthly and annual cycles.

The role emphasizes training, issue resolution, and collaboration with Finance and external auditors to uphold payroll

Qualifications

• Extensive experience in end-to-end payroll processing and tax compliance.
• Strong leadership and people-management skills.
• Ability to design and implement payroll controls and policies.
• Experience training and mentoring a payroll team.
• Excellent communication with employees and stakeholders.

Responsibilities

• Oversee end-to-end payroll processing to ensure accuracy and timeliness.
• Review payroll calculations, adjustments, and imports before finalization.
• Manage payroll calendars, deadlines, and cut-off dates.
• Mentor and develop the payroll team and conduct training sessions.
• Address complex payroll inquiries with timely resolutions.
• Support month-end/year-end payroll and statutory reporting.
• Collaborate with Finance and internal auditors on payroll-related reports.
• Identify and implement continuous improvement initiatives in payroll processes.

Skills

Payroll processing

Payroll compliance

Team leadership

Process improvement

Training & development

Stakeholder management

Tax knowledge

Audit support

Policy development

Reporting & analytics

Job description

As a Payroll Team Leader, you will play a key role in ensuring accurate, timely, and compliant payroll operations while leading and developing a high-performing payroll team. You will serve as a trusted partner to employees, managers, and other stakeholders, providing expert guidance on payroll-related concerns while driving process improvements, strengthening controls, and supporting the development of effective payroll policies and reporting frameworks.

We’re looking for passionate individuals who can bring their unique skills and ideas to the table. Even if you don't meet every requirement but believe you’d excel in this role, we’d love to hear from you!

What you’ll do

• Oversee the end-to-end payroll processing to ensure accuracy, timeliness, and compliance.
• Review payroll calculations, adjustments, and payroll imports before the finalization of payroll registers.
• Manage payroll calendars, advisories, deadlines, and cut-off dates.
• Lead, mentor, and develop the payroll team to consistently deliver accurate and timely payroll processing.
• Conduct training, coaching, mentoring, and knowledge-sharing sessions within the team.
• Handle complex and escalated payroll queries and concerns, providing timely and effective resolutions.
• Serve as a trusted payroll advisor to employees, managers, stakeholders, and other departments.
• Provide expert guidance and insights on payroll-related matters and ensure concerns are properly addressed.
• Review and develop payroll policies, procedures, and internal controls to strengthen payroll operations.
• Identify and implement continuous improvement initiatives across payroll processes, systems, and reporting.
• Ensure compliance with applicable statutory and tax requirements related to employee compensation.
• Lead the preparation of employees’ annualized compensation and the release of BIR Form 2316.
• Support month-end and year-end payroll and financial reporting requirements.
• Partner with Senior Accountants and the Finance Manager in preparing substantial reports and supporting internal and external audits.
• Perform other payroll-related functions and responsibilities as assigned from time to time.