HR PAYROLL SUPERVISOR

Cold Link Asia Logistics Corporation; Mandaue; On-site; PHP 600,000 - 900,000; Full time

Job summary

Cold Link Asia Logistics Corporation is seeking an experienced Payroll Master / Payroll Supervisor to oversee accurate, timely, and compliant payroll processing for a multi-site workforce.

The ideal candidate holds a Bachelor’s in Accounting or related field with at least 5 years in payroll, plus 2 years of supervisory experience. Proficiency in Excel and HRIS is essential, with strong knowledge of Philippine payroll laws and DOLE computations.

Qualifications

• Bachelor’s degree in accounting or related field is required.
• At least 5 years of payroll processing and compensation & benefits experience.
• At least 2 years of supervisory experience in payroll or HR operations.
• Strong knowledge of Philippine payroll laws and DOLE-mandated computations.
• Experience handling payroll for multi-site, labor-intensive operations is preferred.
• Knowledge of SSS, PhilHealth, and Pag-IBIG contributions.

Responsibilities

• Supervise end-to-end payroll processing for regular, non-regular, and agency personnel.
• Ensure accurate computation of basic salary, overtime, holiday pay, night shift differential, allowances, deductions, and other payroll components.
• Review attendance records and timekeeping data before processing.
• Coordinate with HR, Accounting, and Operations to resolve payroll discrepancies and ensure timely payroll release.
• Maintain payroll records, reports, and supporting documents.
• Lead, coach, and develop the payroll and compensation & benefits team.

Skills

Attention to detail

Analytical skills

Communication skills

Confidentiality

People management

Problem solving

Education

Bachelor’s Degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

HRIS systems

Payroll software

Job description

We are looking for an experienced Payroll Master / Payroll Supervisor to oversee the accurate, timely, and compliant processing of payroll and compensation and benefits for our workforce.

The ideal candidate is a graduate of Accounting or a related field with relevant experience in payroll administration, compensation and benefits, and DOLE-mandated payroll computations. This supervisory role requires strong attention to detail, analytical skills, and the ability to manage payroll operations in a fast-paced, multi-site environment.

QUALIFICATIONS:

• Bachelor's Degree in Accounting, Accountancy, Finance, Business Administration, or a related field.

• At least 5 years of relevant experience in payroll processing and compensation and benefits.

• At least 2 years of supervisory experience, preferably in payroll or HR operations.

• Strong knowledge of Philippine payroll laws and DOLE-mandated computations.

• Experience in handling payroll for labor-intensive, multi-site, or logistics-related operations is highly preferred.

• Knowledge of SSS, PhilHealth, and Pag-IBIG contribution computations and other statutory requirements.

• Experience in payroll reconciliation, audit, and payroll controls.

• Proficiency in Microsoft Excel and payroll or HRIS systems.

• Strong analytical, organizational, and problem-solving skills.

• High level of accuracy, confidentiality, and attention to detail.

• Excellent communication and coordination skills.

KEY RESPONSIBILITIES

1. Payroll Management & Processing

• Supervise the end-to-end payroll processing for regular, non-regular, and agency personnel.

• Ensure accurate computation of basic salary, overtime pay, holiday pay, rest day pay, night shift differential, allowances, deductions, and other payroll components.

• Review attendance records, timekeeping data, leave applications, and payroll inputs before processing.

• Ensure payroll is processed accurately and within established deadlines.

• Coordinate with HR, Accounting, and Operations to resolve payroll discrepancies and ensure timely payroll release.

• Maintain proper payroll records, reports, and supporting documents.

2. Compensation & Benefits Administration

• Oversee the administration of employee compensation and benefits programs.

• Ensure accurate computation and processing of government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG contributions.

• Monitor employee deductions, loans, and other payroll-related adjustments.

• Assist in the implementation and administration of salary adjustments, promotions, regularization, and other compensation-related changes.

• Review and validate payroll-related benefit claims and employee requests.

• Ensure proper coordination with Accounting for payroll funding and reconciliation.

3. DOLE-Mandated Payroll Computations & Compliance

• Ensure compliance with applicable Philippine labor laws and DOLE regulations relating to wages, working hours, and payroll.

• Ensure accurate computation of minimum wage, overtime pay, holiday pay, premium pay, night shift differential, service incentive leave pay, and other applicable statutory benefits.

• Monitor changes in wage orders and other government-mandated payroll requirements.

• Assist in the preparation of payroll-related reports and documents for government compliance and inspections.

• Ensure payroll practices are consistently applied across branches, warehouses, hubs, and operational locations.

4. Payroll Review, Controls & Audit

• Review payroll calculations and supporting documents to ensure accuracy and completeness.

• Establish and maintain payroll controls to minimize errors, unauthorized adjustments, and payroll discrepancies.

• Conduct regular payroll reconciliation and validation of payroll data.

• Investigate and resolve payroll variances, employee concerns, and deduction discrepancies.

• Maintain confidentiality and security of employee payroll and compensation information.

• Assist in internal and external payroll audits when required.

5. Timekeeping & Attendance Management

• Supervise the validation of attendance and timekeeping records from various company locations.

• Coordinate with HR and Operations regarding attendance discrepancies, undertime, overtime, absences, and leave applications.

• Ensure proper implementation of payroll cutoffs and attendance submission deadlines.

• Monitor timekeeping systems and recommend improvements to payroll accuracy and efficiency.

6. Payroll Team Supervision

• Lead, coach, and develop the payroll and compensation and benefits team.

• Assign tasks, monitor performance, and ensure timely completion of payroll activities.

• Establish clear work standards and controls for payroll processing.

• Provide guidance to HR staff on payroll procedures, computations, and employee compensation concerns.

• Promote accuracy, accountability, and continuous improvement within the payroll function.