Payroll Lead (Individual Contributor)

Entech Philippines; Philippines; On-site; PHP 400,000 - 560,000; Full time

Job summary

Entech Philippines seeks a Payroll and Timekeeping Specialist to lead end‑to‑end attendance and payroll processes. You will manage attendance data, data validation, and payroll system updates to ensure accurate and timely pay for team members.

The role requires experience in payroll, strong Excel skills, and keen attention to detail with the ability to handle extended hours as needed. Onsite work in Quezon City is required.

Qualifications

• Degree in Psychology or Business Management.
• Strong Excel skills and interest in payroll systems.
• 2+ years of experience in payroll/timekeeping.
• Strong stakeholder management and customer service orientation.

Responsibilities

• Oversee timekeeping and payroll data entry, validation and corrections.
• Ensure timely payroll processing and adherence to cut-offs and deadlines.
• Manage payroll systems access, enrollments, and user support.
• Coordinate with bank partners for account setup and payout readiness.
• Support final pay processing, audits, and resolution of pay-related inquiries.

Skills

Stakeholder management

Effective communication

Attention to detail

Flexible extended hours

Education

Bachelor's degree in Psychology or Business Management

Tools

Excel

Job description

Leads and executes the end to end timekeeping and payroll process from attendance management, payroll data entry, review, validation and correction, including Time and Attendance System module management.

As a Subject Matter Expert in Payroll and Attendance Management, the Compensation and Benefits Officer guides leaders in the end to end execution of the Attendance Management Process and systems. Being well-versed in compensation and benefits (C&B), he/she leads in the implementation of government and company updates that not only ensure compliance to laws but also supports the sustainability of the business.

Operational Excellence

TIMEKEEPING

• Closely coordinates with stakeholders in ensuring that pay-impacting transactions such as but not limited to Attendance Management is processed efficiently in the system
• Partners with leaders through ensuring they are aware of the processes and timelines on Attendance Management and how to eliminate pay disputes
• Ensures that all Team Members are properly tagged in their respective work locations, supervisors and department
• Ensures tagging requests are done within 24 hours after request
• Reviews Team Members’ schedule and raises when needed to the leader the status of their team’s attendance to avoid discrepancies
• Validates attendance entries in the payroll system

PAYROLL ADMINISTRATION

• Initiates process improvements aimed to enhance Team Member’s experience on pay administration processes and guidelines
• Leads cascades on important pay and benefits-related updates and programs
• Accurately enlists all new Team Members’ Status (New hires, terminations/ resignations, salary on hold, maternity/ paternity, payroll adjustments, etc.) a day after each cut-off (11th & 26th)
• Follows and implements strict adherence to the deadlines on the payroll processing table
• Ensures accountability and closure of pay and benefit related disputes and issues
• Ensures that all Team Members due for payment are paid every 5th/ 20th of the month and also validates Team Members who should not be part of the payout
• Prepares the Personnel Action Notice and other documents containing salary information such as but not limited to the COE, for any pay-related movements and reports, updates it accordingly in the database and in the system
• Communicates and updates Team Members on pay-impacting updates
• Executes other payroll-related processing functions such as leave conversion, bonuses including Tax Annualizaton

PAYROLL SYSTEMS ADMINISTRATION

• Ensures enrollment of new Team Members in the payroll system
• Ensures Team Members and leaders are assigned with system access based on the company’s policies & procedure
• Sets-up system access for new brands in the group
• Uploads Team Members’ consolidated e201 file in the system
• Assists Team Members in all their concerns relating to the payroll system

BANK ACCOUNT OPENING

• Ensures completeness of details in the enrollment file sent out by Recruitment before sending to bank partners
• Ensures that all Team Members have existing account in the payroll hero system before the pay-out date

FINAL PAY PROCESSING

• Audits accomplished clearance form submitted by the HR Business Partners
• Scans, summarizes and uploads all audited clearance in the designated shared file/drive
• Monitors return of the computation form the payroll outsourcer
• Checks correctness of the computation
• Routes for approval to the assigned signatories per brand
• Uploads for request for payment and monitors release of check from Treasury
• Releases final pay to separated Team Member including release waiver quitclaim, COE and check receiving copy
• Attends to all final pay inquiries

REQUIREMENTS

• A degree holder of any Psychology or Business Management Course
• Well versed in excel and shows keen interest in managing payroll systems

• At least 2 years of experience as a Payroll or Timekeeping Processor in a similar capacity
• Strong knowledge and exposure in Compensation and Benefits
• Keen interest in stakeholder management, with a natural ability to attend to and close off Team Member inquiries and concerns.
• With very keen attention to details and flexibility in working on extended hours
• Effective communicator
• Must be amenable to onsite work (Quezon City)