Payroll Specialist

RippedBoxStation; Philippines; On-site; PHP 335,000 - 670,000; Full time

Job summary

RippedBoxStation in the Philippines is seeking a skilled payroll and billing specialist to join our finance team. You will process employee and contractor payroll, review timesheets, and manage client invoices to ensure accuracy and timeliness.

The ideal candidate will have strong Excel/Sheets skills, work independently, and maintain strict confidentiality while coordinating with HR and clients to support smooth payroll and billing operations.

Qualifications

• Experience in payroll processing and billing/invoicing, preferably in BPO, recruitment, staffing, or remote-work environment.
• Experience preparing client invoices based on hours worked, rates, contracts, or service arrangements.
• Strong understanding of payroll calculations, deductions, and basic billing processes.
• Experience using payroll, accounting, or invoicing software is preferred.
• Proficiency in Excel or Google Sheets.

Responsibilities

• Process and manage payroll accurately and on schedule for RBS employees and contractors.
• Review timesheets, attendance records, and payroll inputs for accuracy before processing.
• Prepare payroll calculations, including regular pay, deductions, allowances, and other applicable adjustments.
• Prepare and process client invoices based on agreed billing arrangements, hours, rates, and services provided.
• Monitor client billing and invoicing records, ensuring invoices are accurate, complete, and issued on time.
• Manage the recurring payroll, billing, and administrative finance task.
• Maintain accurate and confidential payroll, billing, and employee/client records.
• Coordinate with HR, management, and relevant internal teams regarding payroll changes, new hires, employee movements, client billing, and other finance-related requirements.
• Assist with payroll and billing reports, reconciliations, and administrative requirements.
• Review and resolve payroll or invoicing discrepancies and coordinate with the appropriate stakeholders when needed.
• Ensure all payroll and invoicing documentation is properly organized and maintained.
• Maintain strict confidentiality when handling employee, client, payroll, and financial information.

Skills

Payroll processing

Billing/invoicing

Excel

Google Sheets

Attention to detail

Time management

Communication skills

Confidentiality

Independent work

Multi-client handling

Tools

Payroll software

Invoicing software

Accounting software

Job description

Key Responsibilities

• Process and manage payroll accurately and on schedule for RBS employees and contractors.
• Review timesheets, attendance records, and payroll inputs for accuracy before processing.
• Prepare payroll calculations, including regular pay, deductions, allowances, and other applicable adjustments.
• Prepare and process client invoices based on agreed billing arrangements, hours, rates, and services provided.
• Monitor client billing and invoicing records, ensuring invoices are accurate, complete, and issued on time.
• Manage the recurring payroll, billing, and administrative finance task.
• Maintain accurate and confidential payroll, billing, and employee/client records.
• Coordinate with HR, management, and relevant internal teams regarding payroll changes, new hires, employee movements, client billing, and other finance-related requirements.
• Assist with payroll and billing reports, reconciliations, and administrative requirements.
• Review and resolve payroll or invoicing discrepancies and coordinate with the appropriate stakeholders when needed.
• Ensure all payroll and invoicing documentation is properly organized and maintained.
• Maintain strict confidentiality when handling employee, client, payroll, and financial information.

Requirements

• Proven experience in payroll processing and billing/invoicing, preferably in a BPO, recruitment, staffing, or remote-work environment.
• Experience preparing client invoices based on hours worked, agreed rates, contracts, or service arrangements.
• Strong understanding of payroll calculations, deductions, and basic billing processes.
• Experience using payroll, accounting, or invoicing software is preferred.
• Strong proficiency in Excel or Google Sheets.
• Excellent attention to detail and accuracy when handling payroll and financial information.
• Strong organizational and time-management skills, particularly in managing recurring deadlines.
• Excellent communication skills and ability to coordinate with employees, clients, and management.
• High level of integrity and confidentiality when handling sensitive financial information.
• Ability to work independently and take ownership of recurring payroll and billing processes.
• Experience handling multiple client accounts or billing records is a strong advantage.