Payroll Associate

Ubiquity; Western Visayas; On-site; PHP 350,000 - 480,000; Full time

Job summary

Ubiquity is seeking a Payroll Associate to own end-to-end payroll processing in a dynamic HR/Finance setting in the Philippines. You will consolidate timekeeping, track leaves, and prepare 2316s and final pay for exits, while ensuring accuracy in statutory remittances and year-to-date reconciliations.

You will resolve payroll queries, build user manuals, and support regulatory updates with a customer-first mindset. Join a team that values accuracy, empathy, and continuous improvement.

Qualifications

• Experience processing payroll for a BPO or shared services (1–2 years).
• In-depth knowledge of manual tax computations, overtime, night differential, and deductions.
• Experience with BIR annualization.
• Ability to collaborate with HR and Finance teams.
• Up-to-date with local payroll regulations.

Responsibilities

• In-charge of end-to-end payroll processing.
• Consolidate Timekeeping Reports from different departments.
• In-charge in tracking the leaves of employees.
• Prepares 2316 and Final Pay computation for resigned employees.
• Prepares payroll reports, journal entries, funding requirements and other needed reports.
• Investigate and resolve payroll queries and accommodate payroll disputes.
• Prepares user manual for employee use.
• In-charge in processing government statutory remittances and loans monthly.
• Reconciliate year to date income and prepare Alpha listing report for BIR.
• Prepare Alphalist and liaise to BIR for Year Tax annualization documents.
• Attend inquiries of employees regarding Payroll and benefits.
• Conduct payroll orientation for new hires.
• Identify and propose solutions for process improvements.
• Assist with special projects, as requested.

Skills

Payroll processing

Timekeeping

Leaves tracking

BIR annualization

Tax computation

HDMF/Philhealth/SSS remittances

Interdepartmental coordination

Customer service mindset

Job description

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn't just a philosophy—it's the foundation of who we are and what we do. As a Payroll Associate, you'll embody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do:

• In-charge of end-to-end payroll processing.
• Consolidate Timekeeping Reports from different departments.
• In - charge in tracking the leaves of employees.
• Prepares 2316 and Final Pay computation for the resigned employees.
• Prepares payroll reports, journal entries, funding requirements and other needed reports that will be requested by the Finance team.
• Investigate and resolve payroll queries and accommodate payroll disputes ahead of time.
• Prepares user manual for employee use.
• In – charge in processing of Government statutory such as HDMF, Philhealth and SSS Remittances and Loans every month.
• Reconciliate year to date income and prepare the Alpha listing report to be submitted to BIR.
• With in depth knowledge in manual computation of tax, overtime, night differential etc.
• Intensive experience in processing of BIR annualization.
• Prepared Alphalist and liaised to the BIR for submission of Year Tax annualization related documents.
• Attend inquiries of the employees regarding Payroll and benefits.
• Conduct payroll orientation for new hires.
• Understand the dependencies that exist within the HR and Finance department.
• Identify and propose solutions for process improvements.
• Assist with special projects, as requested.

What We’re Looking For:

• Has an experience processing payroll for a BPO or Shared Services Company for 1-2 years.
• With in-depth knowledge in manual computation of tax, overtime, night differential, holiday premiums, and/ or time-based deductions etc.
• Intensive experience in processing of BIR annualization.
• Understand the dependencies that exist within the HR and Finance department.
• Must be updated with Payroll Regulations and Information of the country
• Must possess a customer first mindset

Why Join Us

Head:Access to career development programs that help you grow professionally and personally.

Heart: Be part of a people-first culture that values your contributions and supports your aspirations.

Hustle:Thrive in a dynamic, fast-paced environment where your hard work and dedication are celebrated.