Payroll Analyst

Allegis Global Solutions (Philippines) Corporation; Pasig; Hybrid; PHP 300,000 - 540,000; Full time

Job summary

Allegis Global Solutions (Philippines) Corporation is seeking an experienced Payroll Administrator to support ASIA and ANZ payroll operations. You will handle data entry, validation, and reporting across multiple entities, ensuring accuracy and adherence to timelines.

The role requires a bachelor’s degree and 3 years of payroll or shared services experience, with solid Excel skills and proficiency in payroll systems. This is a six-month fixed-term contract offering hybrid work arrangement.

Qualifications

• Bachelor’s degree in business, Accounting, Finance, HR, or related field preferred.
• 3 years of experience in payroll, payroll administration, data administration, or shared services.
• Basic understanding of payroll processing, timesheets, leave administration, payroll reports, and statutory requirements.
• Experience using payroll systems, HRIS, case management tools, and Microsoft Office applications.
• Intermediate Excel skills, including lookup functions, PivotTables, filtering, and data validation.
• Good written and verbal communication skills and the ability to work with team members and stakeholders.
• Ability to identify payroll issues and perform initial investigation with appropriate Escalation.

Responsibilities

• Process payroll transactions accurately and within timelines.
• Create and maintain payroll-related records and data in payroll systems.
• Perform payroll data entry, timesheet validation, and input verification.
• Prepare payroll reports, bank files, leave calculations, and statutory reports.
• Monitor payroll mailboxes and service requests for timely resolution.
• Verify payroll calculations, deductions, payments, and reports.
• Assist in reconciliations and month-end reporting activities.
• Support statutory lodgements, audits, and compliance requirements.
• Prepare payroll and management reports and respond to queries from employees and stakeholders.
• Identify process improvements and maintain payroll documentation.

Skills

Payroll processing

Data administration

Timesheet validation

Statutory compliance

Communication

Excel/PivotTables

Teamwork

Education

Bachelor's degree

Tools

Payroll systems

HRIS

Case management tools

Microsoft Office

Job description

POSITION SUMMARY:

This role is an experienced-level role primarily responsible for supporting the ASIA and ANZ payroll operations. The role provides administrative support and back-end processing to several entities within Allegis Group.

DUTIES & RESPONSIBILITIES:

A. Payroll Processing and Administration

• Process payroll transactions accurately and in accordance with established payroll procedures and timelines.
• Create and maintain payroll-related records, assignments, and employee data within payroll systems.
• Perform payroll data entry, timesheet validation, and payroll input verification.
• Prepare payroll reports, bank files, leave calculations, and statutory-related reports.
• Monitor payroll mailboxes and service requests, ensuring timely resolution within agreed service levels.

B. Payroll Validation and Compliance

• Verify payroll calculations, statutory deductions, employee payments, and payroll reports.
• Assist in payroll reconciliations and month-end reporting activities.
• Support statutory lodgements, payroll audits, and compliance requirements.
• Ensure payroll processes comply with internal controls, policies, and regulatory requirements.

C. Payroll Reporting and Operational Support

• Prepare payroll and management reports, including payroll registers, leave reports, reconciliation reports, and month-end reporting requirements.
• Support payroll activities across assigned countries, entities, and business lines.
• Respond to payroll queries and ad hoc requests from employees, stakeholders, and business partners.

D. Process Improvement and Team Collaboration

• Identify opportunities to improve payroll processes, controls, and service delivery.
• Maintain payroll documentation and process knowledge.
• Collaborate with team members and stakeholders to support operational excellence and continuous improvement initiatives.

QUALIFICATIONS:

• Bachelor’s degree in business, Accounting, Finance, Human Resources, or a related field preferred.
• 3 years of experience in payroll, payroll administration, data administration, or shared services.
• Basic understanding of payroll processing, timesheets, leave administration, payroll reports, and statutory requirements.
• Experience using payroll systems, HRIS, case management tools, and Microsoft Office applications.
• Intermediate Excel skills, including lookup functions, PivotTables, filtering, and data validation.
• Good written and verbal communication skills and the ability to work effectively with team members and stakeholders.
• Ability to identify payroll issues, perform initial investigation, and escape appropriately.
• Works collaboratively within the team and participates in knowledge-sharing activities.
• Participates in payroll process improvement and service-delivery initiatives.
• Attention to detail, accountability, customer focus, teamwork, confidentiality, and time management.

OTHERS:

• This role is a six (6)-month fixed-term contract position.
• Willingness to work in a hybrid work environment (At least 3 days in the office)
• Reporting to: Payroll Team Lead/ Payroll Asst. Manager

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OUR BUSINESS

Allegis Group is the global leader in talent solutions, focused on working harder and caring more than any other provider. We go further to understand the needs of our people – our clients, our candidates, and our employees – and to consistently deliver on our promise of an unsurpassed quality experience. That is the Allegis Group difference, and it is consistent across every Allegis Group brand.

With more than US$13.6 billion in annual revenues and over 500 locations across the globe, our network provides businesses with a comprehensive suite of talent solutions — without sacrificing the niche expertise required to ensure a successful partnership. Our specialized group of companies includes: Actalent, Aerotek, Allegis Global Solutions, Aston Carter, Career Circle, Getting Hired, Major Lindsey & Africa, MarketSource, QuantumWork Advisory, and TEKsystems.

WORKING WITH US

True to our commitment, your opportunity starts here! Our purpose is to create significant opportunity for people to achieve their goals through career success and fulfillment. The foundation of our collective success is rooted in our unwavering commitment to four shared core values – character, competitive spirit, relationships and serving others.

The Manila Business Services (MBS) team is part of Allegis Group Corporate Services, providing support to various operating companies across the Asia Pacific region. The team operates in a hybrid remote and in-office setup, follows Philippine holidays, and typically works on a day shift schedule, with occasional requirements to work other shifts based on business needs and projects.

Join us and be part of our aspiration to become the Regional Business Services Centre and Employer of Choice by delivering world class client, stakeholder, and employee experience, insights, and results.