Part-Time Personal Assistant

BEFORE 40 EXPEDITIONS; Santo Niño 1st; On-site; PHP 138,000 - 207,000; Part time

Job summary

BEFORE 40 EXPEDITIONS is seeking a proactive, energetic part-time administrator to support our team with day-to-day tasks and event coordination in the Philippines.

You will assist with scheduling, data entry, filing, vendor coordination and on-site event logistics, with opportunities to host guests and help with presentations as needed.

Qualifications

• Organised and able to work independently.
• Proactive and willing to take initiative.
• Friendly and confident communicator.
• Energetic and comfortable in an event environment.
• Detail-oriented and reliable with follow-ups.
• Familiar with Google Workspace and Canva.

Responsibilities

• Assist with administrative and operational tasks.
• Support scheduling, data entry, filing and follow-ups.
• Coordinate events, meetings and vendors.
• Support event setup, registration and on-site logistics.
• Host guests and manage crowd coordination when needed.
• Prepare simple documents, presentations and spreadsheets.
• Handle ad-hoc errands and tasks.

Skills

Organised

Proactive

Friendly communicator

Energetic

Detail-oriented

Independent

Tools

Google Workspace

Microsoft Office

Canva

Job description

About the role

We're looking for a proactive, energetic and organised part-timer to support our team with day-to-day administrative work, coordination and events.

Key responsibilities

• Assist with administrative and operational tasks
• Support scheduling, data entry, filing and follow-ups
• Assist with calls, messages and simple coordination
• Help coordinate events, meetings and vendors
• Support event setup, registration and on-site logistics
• Assist with hosting, guest engagement and crowd coordination when required
• Prepare simple documents, presentations and spreadsheets
• Assist with Canva and other basic office tools
• Handle ad-hoc errands and tasks when needed

About you

• Organised, responsible and able to work independently
• Proactive and willing to take initiative
• Friendly, confident and comfortable communicating with people
• Energetic and comfortable in an event environment
• Detail-oriented and reliable with follow-ups
• Comfortable with Google Workspace / Microsoft Office and Canva
• Available for occasional event support outside regular working hours
• No prior experience required — attitude and willingness to learn matter most