Part-Time Executive Assistant & Operations Coordinator

Teamswell; Misamis Oriental; Remote; PHP 207,000 - 344,000; Part time

Job summary

Teamswell is seeking a part-time Executive Assistant and Operations Coordinator to work with the founder of a U.S.-focused lead generation and inbound call company. The role focuses on managing the founder’s open-loop list, tracking commitments, payments, and approvals across multiple countries.

The ideal candidate owns outcomes, follows through without reminders, and communicates effectively at all levels. 20 hours per week with morning availability in U.S. Central Time is required.

Qualifications

• Proven experience as an Executive Assistant, Operations Coordinator, or similar role supporting leadership.
• Excellent organizational and prioritization skills with the ability to manage multiple tasks independently.
• Strong follow-through, proactive communication, sound judgment, and attention to detail.
• Experience with invoicing, payments, and expense management is a plus.
• Comfortable using CRM platforms, productivity tools, and AI tools daily.
• Advanced English communication skills, both written and verbal.

Responsibilities

• Manage the founder’s priorities, track open tasks and commitments, coordinate meetings, prepare briefs, and ensure follow-ups are completed on time.
• Prepare invoices, follow up on payments, track expenses, support reconciliations, and coordinate with accountants and vendors across countries.
• Manage contract templates, coordinate reviews and signatures, maintain records, and track agreements through completion.
• Follow up with clients and partners, maintain CRM records, coordinate vendors, and support recruitment activities as needed.
• Conduct research, assist with travel arrangements, identify workflow improvements, and use AI tools to automate repetitive tasks.

Skills

Executive support

Organizational skills

Communication

English proficiency

CRM experience

Remote work setup

Tools

CRM platforms

AI tools

Productivity tools

Job description

Teamswell is seeking a part-time Executive Assistant and Operations Coordinator to work with the founder of a U.S.-focused lead generation and inbound call company. The role focuses on managing the founder’s open-loop list, tracking commitments, payments, and approvals across multiple countries.

The ideal candidate owns outcomes, follows through without reminders, and communicates effectively at all levels. 20 hours per week with morning availability in U.S. Central Time is required.