Part-Time Construction Exec Assistant & Bookkeeper

Intelus, LLC; Manila; Hybrid; PHP 391,000 - 502,000; Part time

Job summary

Intelus Agency seeks a part-time Executive Assistant & Bookkeeper to support a Colorado-based home construction client. You will manage financial records, Buildertrend administration, contracts, and project documentation while coordinating with the owner and team.

Work is remote from the Philippines with 20+ hours per week, requiring reliable internet and a responsive, detail-oriented approach to exceed workflow expectations.

Qualifications

• 2–5 years of relevant specialist-level experience in admin/finance.
• Experience with invoicing, budgeting, documentation, and executive support.
• Experience with QuickBooks, Buildertrend, and MS Office.

Responsibilities

• Process subcontractor and vendor invoices, verify line-item billing against historical bids, code and pay approved invoices, and maintain physical and digital receipt records.
• Maintain accurate project budgets and keep financial and project information updated in QuickBooks and Buildertrend, including reviewing budgets with the owner and bookkeeper as needed.
• Draft, organize, and manage contracts, purchase orders, and change orders for trade partners and suppliers.
• Track subcontractor COIs, W-9 forms, and required renewals to support project compliance.
• Assist with sending and managing bids, review subcontractor estimates for accuracy and scope alignment, and follow up on submissions.
• Support procurement by helping place material and finish orders, verifying lead times, recording delivery dates, and tracking logistics against project timelines.
• Provide executive assistance, operations support, website maintenance, documentation, and record keeping while managing multiple priorities.

Skills

English fluency

Attention to detail

Organized

Tools

QuickBooks

Buildertrend

MS Office

Job description

Intelus Agency seeks a part-time Executive Assistant & Bookkeeper to support a Colorado-based home construction client. You will manage financial records, Buildertrend administration, contracts, and project documentation while coordinating with the owner and team.

Work is remote from the Philippines with 20+ hours per week, requiring reliable internet and a responsive, detail-oriented approach to exceed workflow expectations.