Part-Time Construction Exec Assistant & Bookkeeper

intelus-agency; Manila; Remote; PHP 391,000 - 502,000; Part time

Job summary

Intelus Agency is seeking a part-time Executive Assistant & Bookkeeper to support a Denver-based custom home construction company. You will work closely with the owner and team, handling financial maintenance, Buildertrend administration, contracts, and project support while the agency manages placement and ongoing support.

The role emphasizes accuracy, organization, and the ability to multitask across budgets, procurement, and documentation from a remote home office setup.

Qualifications

• 2–5 years of relevant specialist-level experience, including construction or real estate familiarity.
• Invoicing, billing support, budget tracking, documentation, and executive assistance experience.
• Hands-on use of QuickBooks, Buildertrend, and Microsoft Office/M365.

Responsibilities

• Process subcontractor and vendor invoices, code and pay invoices, and maintain receipt records.
• Maintain project budgets and update financial/project data in QuickBooks and Buildertrend.
• Draft and manage contracts, purchase orders, and change orders for partners and suppliers.
• Track insurance certificates, W-9 forms, and renewals for compliance.

Skills

2–5 years exp

Invoicing

Billing support

Budget tracking

Documentation

Record keeping

Executive support

Tools

QuickBooks

Buildertrend

Microsoft Office 365

Job description

Intelus Agency is seeking a part-time Executive Assistant & Bookkeeper to support a Denver-based custom home construction company. You will work closely with the owner and team, handling financial maintenance, Buildertrend administration, contracts, and project support while the agency manages placement and ongoing support.

The role emphasizes accuracy, organization, and the ability to multitask across budgets, procurement, and documentation from a remote home office setup.