Construction Bookkeeper (Buildertrend)

Virtual Construction Assistants; Manila; Remote; PHP 300,000 - 480,000; Full time

Job summary

Virtual Construction Assistants is seeking a Construction Bookkeeper to support a construction-focused client. This role requires hands-on Buildertrend experience with construction bookkeeping and vendor/subcontractor billing.

The ideal candidate is trustworthy, organized, and capable of working independently while collaborating with a small team; US business hours will guide scheduling and coordination.

Qualifications

• Proven bookkeeping or accounting experience in the construction industry.
• Buildertrend experience is required, including hands-on input of financial data within the platform.
• Working knowledge of QuickBooks and its integration with Buildertrend.
• Proficient in Microsoft Office/Microsoft 365, especially Excel.
• Strong attention to detail and high level of accuracy.
• Extremely organized and able to manage multiple tasks efficiently.
• Honest, trustworthy, and able to handle financial information discreetly.
• Self-starter who can work independently with minimal supervision.
• Strong communication and problem-solving skills.
• Able to work effectively in a small team and take ownership of the role.
• Spanish bilingual skills are a plus, but Buildertrend experience and software knowledge are the priority.

Responsibilities

• Manage the entry and processing of vendor bills, invoices, receipts, and payments through Buildertrend.
• Review invoices and billing documents for accuracy, completeness, and proper project allocation.
• Investigate and resolve discrepancies between Purchase Orders and vendor/subcontractor billings.
• Assist with AP and AR processing, including preparing vendor and subcontractor payments.
• Maintain accurate vendor records, including W-9s, COIs, and contact information.
• Communicate with vendors, subcontractors, project managers and internal staff regarding invoices, receipts, billing issues and payment status.
• Reconcile vendor accounts and resolve outstanding balances or discrepancies; assist with payroll and month-end closing activities.
• Perform general administrative and financial tasks within Buildertrend and other company systems.

Skills

Construction bookkeeping

Buildertrend

QuickBooks

Excel

Attention to detail

Organizational skills

Communication skills

Independent work

Spanish bilingual

Tools

Buildertrend

Dropbox

SharePoint

QuickBooks

Excel

Job description

Construction Bookkeeper (Buildertrend)

Company: Virtual Construction Assistants
Schedule: Full-Time | Monday-Friday | US hours

Job Overview

We are seeking a highly organized and detail-oriented Construction Bookkeeper to support a construction-focused client. This role requires hands-on experience with Buildertrend, construction bookkeeping, and vendor/subcontractor billing. The ideal candidate is trustworthy, takes ownership of their responsibilities, and can work independently while collaborating effectively with a small team.

Key Responsibilities

• Manage the entry and processing of vendor bills, invoices, receipts, and payments through Buildertrend
• Review invoices and billing documents for accuracy, completeness, and proper project allocation
• Investigate and resolve discrepancies between Purchase Orders and vendor/subcontractor billings
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) processing, including preparing vendor and subcontractor payments
• Maintain accurate vendor records, including W-9s, Certificates of Insurance (COIs), and contact information
• Communicate with vendors, subcontractors, project managers, and internal staff regarding invoices, receipts, billing issues, and payment status
• Reconcile vendor accounts and resolve outstanding balances or discrepanciesAssist the existing accountant with payroll preparation and month-end closing activities
• Perform general administrative and financial tasks as needed within Buildertrend and other company systems

Qualifications

• Proven bookkeeping or accounting experience in the construction industry
• Buildertrend experience is required, including hands-on experience entering and managing financial information within the platform
• Working knowledge of QuickBooks and how it integrates with Buildertrend
• Proficient in Microsoft Office/Microsoft 365, particularly Excel
• Strong attention to detail and a high level of accuracy
• Extremely organized and able to manage multiple tasks efficiently
• Honest, trustworthy, and able to handle financial information with discretion
• Self-starter who can work independently with minimal supervision
• Strong communication and problem-solving skills
• Able to work effectively within a small team and take ownership of the role
• Spanish bilingual skills are a plus, but Buildertrend experience and software knowledge are the priority

Additional Requirements

• Stable internet connection
• Professional home workspace
• Availability during US working hours
• Experience with Dropbox and/or SharePoint is a plus