Part-time Admin

BARCLYNE COLLEGE INTERNATIONAL PTE. LTD.; Santo Niño 1st; On-site; PHP 201,000 - 357,000; Full time

Job summary

BARCLYNE COLLEGE INTERNATIONAL PTE. LTD. is seeking an organized Administrative Assistant to support student, staff and records management.

You will enter and verify data, file documents, handle confidential information in line with PDPA, and assist with routine tasks to keep the office running smoothly.

Strong attention to detail, good communication, and the ability to meet deadlines are essential in this role.

Qualifications

• GCE O-Level, N-Level or equivalent qualification.
• Proficiency in Word, Excel, email, and electronic filing.
• Be careful, organised and able to perform repetitive administrative work accurately.
• Able to follow instructions and meet deadlines.
• Confidential handling of information in accordance with policy.
• Good communication skills and a positive working attitude.
• Previous administration, data entry or filing experience preferred but not required.

Responsibilities

• Enter and update student, staff and administrative information in the relevant systems, spreadsheets and tracking records.
• Check that information entered is complete, accurate and consistent with the supporting documents.
• Scan, name, organise and upload documents into the appropriate electronic folders or systems.
• Maintain physical and electronic filing records according to the College’s filing structure.
• Retrieve documents when requested and return them to the correct files after use.
• Identify incomplete, missing, or inconsistent information and report it to the supervisor.
• Assist with photocopying, printing, document preparation and archiving.
• Support routine administrative tasks assigned by the department.
• Handle personal and confidential information in accordance with BCI’s policies and PDPA requirements.
• Follow the College’s procedures and complete assigned work within the required timeline.

Skills

Attention to detail

Organised

Communication skills

Deadline oriented

Confidentiality

Education

GCE O-Level / N-Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Email management

Electronic filing

Job description

Key Responsibilities

• Enter and update student, staff and administrative information in the relevant systems, spreadsheets and tracking records.

• Check that information entered is complete, accurate and consistent with the supporting documents.

• Scan, name, organise and upload documents into the appropriate electronic folders or systems.

• Maintain physical and electronic filing records according to the College’s filing structure.

• Retrieve documents when requested and return them to the correct files after use.

• Identify incomplete, missing, or inconsistent information and report it to the supervisor.

• Assist with photocopying, printing, document preparation and archiving.

• Support routine administrative tasks assigned by the department.

• Handle personal and confidential information in accordance with BCI’s policies and PDPA requirements.

• Follow the College’s procedures and complete assigned work within the required timeline.

Requirements

• GCE O-Level, N-Level or equivalent qualification.

• Basic proficiency in Microsoft Word, Excel, email and electronic filing.

• Careful, organised and able to perform repetitive administrative work accurately.

• Able to follow instructions and meet deadlines.

• Responsible and trustworthy when handling confidential information.

• Good communication skills and a positive working attitude.

• Previous experience in administration, data entry or filing is preferred but not compulsory.

Key Performance Expectations

• Data and documents are entered and filed accurately.

• Assigned work is completed within the agreed timeline.

• Filing records are properly organised and easy to retrieve.

• Errors, missing documents and discrepancies are reported promptly.

• Student, staff and College information is kept confidential.

Other Duties

The employee may be required to perform other reasonable administrative duties assigned by the supervisor according to the operational needs of the College.