Order Management Coordinator

Canon Australia; Philippines; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Flexible working arrangements

Inclusive and diverse workforce

Career progression opportunities

Job summary

Canon Australia is seeking an Order Management Coordinator in the Philippines to oversee the complete order lifecycle, ensure quotes are accurate, and monitor SLAs for timely invoicing. The role requires strong data handling, attention to detail, and proactive collaboration with internal teams.

You will coordinate loan/trial deliveries, manage returns, and support complex orders while maintaining data integrity and customer satisfaction.

Qualifications

• Bachelor’s degree in any business-related discipline.
• Customer-centric and delivery oriented.
• Strong analytical skills with data entry accuracy.
• Excellent communication and organizational skills.
• Ability to interpret and work with complex data.
• Experience in order processing is preferred.

Responsibilities

• Own the end-to-end Order Management.
• Process checks and ensure quotes are complete and accurate before order creation.
• Monitor order-to-delivery lead-time per customer SLAs to ensure timely invoicing.
• Escalate orders pending credit clearance for internal/external lease.
• Monitor and clean up incomplete orders.
• Manage loan/trial machine deliveries and collections at customer sites.
• Handle return process and activation of external lease orders for prompt payment.
• Process movement requests for customer collections and update install baserecords.
• Liaise with contracts and manage complex orders creation.
• Collaborate on transport SLA results and resolve transport-related queries.
• Administer month-end procedures and ageing accruals.
• Maintain accounts pricing schemes for accurate reporting.
• Attend customer review meetings to audit queries and suggest improvements.
• Use reports for order status tracking and resolve related issues.

Skills

Product knowledge

Solutions knowledge

Sales experience

Data entry

Analytical skills

Customer focus

Delivery oriented

Communication skills

Organisational skills

Attention to detail

Data manipulation

Education

Bachelor’s degree in business

Job description

Order Management Coordinator

Company : Canon Australia

Job Type : Full Time Philippines

Job Description - Order Management Coordinator

About Us

As a market leader in Business Process Optimisation and IT services for over 20 years, Canon BusinessServices Centre Philippines helps organisations optimise, automate, and transform their operations, settingthem up for greater growth. We work collaboratively with customers to get the results they want, deliveringbespoke solutions designed to meet and exceed their business needs, overcoming challenges, and freeingthem up to focus on what sets them apart.

We’re trusted by industry leaders because of our dedicated customer focus, and agile approaches to solvingour clients’ key challenges. With a commitment to delivering the best service management experience possible,many clients have partnered with us for more than a decade. The solutions we deliver are reliable, scalable,and cost-effective, helping customers to not just get ahead but stay ahead.

When you join Canon Business Services Centre, you’ll find a rewarding culture that values you. You’ll be empowered to focus on your career progression and turn your goals into reality as an integral part of thegroup’s success.

Essential Duties

• Own the end-to-end Order Management
• ProcessCheck and ensure quote is complete, accurate and in accordance with the paperwork signed by thecustomer, including contract details, prior to creation and booking order
• Monitor the order to delivery lead-time in accordance with the customer contract SLAs to ensure timelyinvoicing
• Escalate orders that are pending credit clearance for internal and external lease
• Monitor and clean up incomplete orders
• Manage the loan/trial machine deliveries and collections from the customer’s site
• Handle return process
• Manage External Lease orders through to activation to ensure orders are activated and Canon receivesprompt payment by lease partner
• Process Movement Requests for customer collections using correct process and ensuring install baserecords are updated.
• Checking the clean order requirements and working with external and internal customers to cleanse data orobtain additional information.Liaise with Contract
• Management on the creation of complex orders
• Liaise on transport SLA results and resolving any customer transport claims
• Administer month end procedures such as customer query accruals, support sheet accruals and retroaccruals.
• Responsibility for account maintenance such as pricing schemes to ensure correct reporting.
• Attend customer review meetings to audit queries and recommend enhancements to services provided.
• Use reports for order status tracking and resolve any related issues.

Qualifications

• Specialist Knowledge: product and solutions knowledge to understand implications for order process
• Previous Industry Experience: Sales and customer centric, accurate data entry and strong analytical skills.
• Bachelor’s Degree holder in any business-related discipline
• Highly customer focused and delivery oriented
• Strong communication skills to understand (internal) customer issues and to find ways to exceed customerexpectations
• Excellent organisation and planning skills
• Attention to detail and quality conscious
• Able to interpret, manipulate & use different forms of complex data

We believe in the power of an inclusive and diverse workforce. We trust you will bring your authentic self towork, and we will focus on making sure that together, we make a strong contribution to the broader communityin which we operate. Where possible, flexible working arrangements are the norm, as we know a better work-life balance can improve your motivation, performance, and productivity.

As an equal opportunity employer, all applicants will be considered. Benefits/perks may vary depending on thenature of your employment with Canon Group and the country where you work. All applicants must be eligibleto work in the country they are applying to at the time of application.

Successful applicants will be notified of next steps