Operations & Projects Coordinator

Your Startup Operations LLC; Philippines; Remote; PHP 500,000 - 800,000; Full time

Job summary

Your Startup Operations LLC is seeking a proactive Operations & Administrative Coordinator to help clients and internal teams stay organized, efficient, and on track. You’ll coordinate projects, manage processes, and own SOPs across multiple clients, with opportunities to influence workflows and use AI tools to improve efficiency.

Ideal candidates are highly organized, proactive, and fluent in English, with 4+ years in operations or coordination, and experience working with

Qualifications

• 4+ years of experience in operations, program or project coordination, executive support, administration, or a similar role.
• 2+ years working with US, UK, Canadian, or Australian companies or teams.
• Fluent written and spoken English.
• Strong organization, communication, and stakeholder management skills.
• Experience with CRMs, spreadsheets, project management platforms, and business systems.
• Comfortable managing multiple priorities independently in a remote environment.
• Tech-savvy and comfortable quickly learning new tools.
• Willing to work during US business hours.
• Reliable primary and backup internet connections.

Responsibilities

• Provide operational and administrative support to clients and internal teams.
• Coordinate projects, deadlines, meetings, and follow-ups across multiple stakeholders.
• Maintain CRM records, spreadsheets, databases, trackers, and reports.
• Create and maintain SOPs, workflows, templates, and internal documentation.
• Support client and team onboarding and offboarding.
• Prepare presentations, reports, documents, and client-facing materials.
• Communicate with clients, vendors, candidates, and other stakeholders.
• Support leadership with research, administrative requests, and special projects.
• Identify process improvements and help implement better ways of working.
• Learn and confidently use the different software platforms required by our clients.

Skills

4+ years experience

US/UK/Canada/Australia teams

Fluent English

Organization skills

Tech-savvy

Stakeholder management

Remote work

Tools

Salesforce

HubSpot

Monday.com

Slack

QuickBooks

Job description

Your Startup Operations LLC is seeking a proactive Operations & Administrative Coordinator to help clients and internal teams stay organized, efficient, and on track. You’ll coordinate projects, manage processes, and own SOPs across multiple clients, with opportunities to influence workflows and use AI tools to improve efficiency.

Ideal candidates are highly organized, proactive, and fluent in English, with 4+ years in operations or coordination, and experience working with