Hybrid Executive Operations & Projects Lead

Private Advertiser; Santa Rosa; Hybrid; PHP 335,000 - 670,000; Full time

Job summary

Private Advertiser is seeking an exceptionally organized Executive Operations & Project Coordinator to work directly with a founder across healthcare, technology, consumer products, sports, and other ventures. This role focuses on turning ideas into organized action, tracking deadlines, and ensuring ongoing projects move toward completion.

Initially, you will learn the businesses and build judgment to expand responsibilities, from organizing and following up to independently handling routine

Qualifications

• 1-3 years of relevant professional experience in project coordination, operations, or startup environment.
• Exceptional organizational skills and attention to detail.
• Experience working with executives and cross-functional teams.

Responsibilities

• Maintain a master tracker of projects, deadlines, and action items.
• Turn meetings and discussions into organized action items.
• Identify responsible persons and track deliverables to completion.
• Break larger projects into tasks, milestones, dependencies, and timelines.
• Coordinate handoffs between employees, consultants, developers, designers, suppliers, manufacturers, agencies, and partners.
• Proactively identify delays, bottlenecks, and upcoming deadlines.
• Close the loop after decisions are made and avoid leaving implementation to the executive.
• Follow up on outstanding deliverables without repeated reminders.
• Attend select meetings and prepare concise notes, decisions, and action items.
• Gather information for executive decision-making.
• Create simple trackers and templates to improve processes.

Skills

Project coordination

Operations

Executive support

Documentation

Meeting notes

English proficiency

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Private Advertiser is seeking an exceptionally organized Executive Operations & Project Coordinator to work directly with a founder across healthcare, technology, consumer products, sports, and other ventures. This role focuses on turning ideas into organized action, tracking deadlines, and ensuring ongoing projects move toward completion.

Initially, you will learn the businesses and build judgment to expand responsibilities, from organizing and following up to independently handling routine